Suppliers
Requests for new suppliers to be set up in Oracle Financials or amendments to suppliers existing details may be done by completing the Suppliers Setup Request form (see below) and faxing to 08 8946 7070 or by emailing suppliers@cdu.edu.au. Please ensure the details that are on the Suppliers Request form are provided in the email.
All requests for suppliers will be processed within 24 hours of receipt of request. For urgent requests please fax or email the form first and then call 08 8946 7087.
Suppliers may provide their bank details for payment via EFT by completing the form Supplier Bank Details for EFT Payment (see below).
Supplier Setup Request - New/Amendment* (for internal use only) |
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| Supplier Bank Details for EFT Payments* (supplier to complete) | |
| Staff Bank Details for EFT Payments* (staff only) |
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| Supplier Bank Details for Telegraphic Transfer* | |
General university requirements of suppliers
Purchase orders are required to support each and every transaction with Charles Darwin University. The invoice should reference the purchase order number to which it relates.
The University requires all suppliers who are registered for GST to provide a tax invoice for purchases over $82.50 including GST.
To be tax compliant tax invoices must be addressed to Charles Darwin University, not to employees of the University or areas within the University.
Where a specific person or area's attention is required an "Attention to" may be added.
Supplier invoices should be numbered.
It is recommended that invoices should not be sent with the goods or handed to University staff. They should be sent to Accounts Payable to reduce the risk of the invoice going astray and delaying payment.
Mail to:
Charles Darwin University
Accounts Payable Orange 2
Casuarina campus
Darwin NT 0909
Fax to: 08 8946 7070
Email to: payables@cdu.edu.au
Alice Springs suppliers mail to:
Charles Darwin University
PO Box 795
Alice Springs NT 0871
Fax to: 08 8952 9856 or hand deliver to Grevillea campus
Under the Pay As You Go (PAYG) legislation, a supplier which does not quote its ABN on an invoice, or provide a Statement by a supplier declaration (.pdf)*, must have 46.5% (the top marginal rate plus the Medicare levy) of the invoice total withheld.
The University processes payments by cheque and Electronic Funds Transfer (EFT). Both posting of cheques and transferring of EFT payments occur each Thursday.
The University's standard terms of trade are thirty (30) days from date of invoice or receipt of goods - whichever is the latest. These terms of trade may be varied by specific written contractual arrangements or with the approval of the Chief Financial Officer, Finance and Asset Services. All applications for varied terms should be in writing to the Payables Manager and include detailed reasons.
* Note: You will need Adobe Acrobat Reader to view pdf files. Get Adobe Acrobat reader.
