Student forms


Letter of completion

International students who have recently completed their studies may request a Letter of Completion. This letter is only provided to students whose status has changed to “complete” on the student system and are eligible to graduate.

Prior to submitting a request to obtain a Letter of Completion you must submit the Nomination to Graduate form (EGT104) to Student Central (Casuarina Campus, Building Orange 1 or by email at ).

After you have submitted the Nomination to Graduate form, you can then apply for a Letter of Completion by emailing

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Confirm my status as a student

In some instances, certain students may require letters confirming their status as students at Charles Darwin University. These letters are often required by governments, institutions and other bodies. These letters include the following:

  • Program of study
  • Date commenced
  • Expected completion

On special request, fees paid or due for a given semester can be indicated on the letter. You must clearly request this in your email.

In order to request a confirmation letter, please send an email to, ensuring you include your full name and student number.

When requesting a confirmation letter, please allow three days for this to be processed. The letter will be sent to your CDU email in PDF format. If you require a physical copy, please request this and it will be made available at the Office of International Services reception in Building Orange 2.1.

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CoE extension

As an International student, you are required to complete your program within the standard duration, as stated in your CoE (Certificate of Enrolment). 9. It is a condition of your student visa that you study a full time study load, and maintain satisfactory academic progress.

Standard 9 of the National Code states that the University must monitor the enrolment of all lnternational students, to ensure they complete their course within the expected duration of their CoE. According to the National Code, students are only permitted to extend the duration of study for their course in limited circumstances. These circumstances can include, but are not limited to:

  • Compassionate or compelling circumstances (e.g. illness where a medical certificate states that the student was unable to attend classes)
  • Following implementation of an intervention strategy for students who are at risk of not meeting satisfactory course progress (e.g. students placed on a Learning Management Plan following identification as Under Review or Unsatisfactory Progression)
  • An approved deferment or suspension of study having been granted (i.e. intermission).

Please Note: Applications are not processed until results for the current semester have been released. To confirm grade release dates for this semester, please check Important Dates.

After you submit the online CoE extension form:

  • You will receive a confirmation email that your application has been successfully received
  • Applications are assessed no sooner than the grade release date of the study period in which you apply for the extension
  • Your CoE may expire before you receive an outcome. Do not worry, as your visa is still active. If you are eligible for a CoE extension, you will receive your new CoE before your visa expires.

To apply for an extension of your CoE, please complete the online form at the link below.

Apply Online: CoE Extension

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Reduced study load

All international students are required to maintain a full time study load (40 credit points per semester) unless otherwise instructed or approved (i.e. following unsatisfactory progress). If you are not able to complete a full time study load in any given study period, you will need to apply for approval. For further information about study load please click here.

To submit an application for reduced study load please complete the online form available by clicking the link below:

Apply Online: Reduced Study Load

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Letter of release

All international students are required to obtain a Letter of Release from Charles Darwin University if they wish to transfer to another education provider within the first six calendar months of their principal program.

A Letter of Release will only be granted on compassionate and compelling circumstances relating to the welfare of the student. These are family, medical or ‘well-being’ reasons for supporting a transfer (compassionate reasons), or circumstances that are generally beyond the control of the student which affect their course progress or well-being (compelling reasons).

Submit an online application for Letter of Release

Submit also the following supporting documentation:

  • An Offer letter from another registered provider
  • Other supporting documents (if applicable) such as a medical certificate, a letter of support, etc.

The processing time for Letter of Release is within ten (10) working days of receiving a request.

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Extension of fee payment deadline

All international students are expected to make full payment of tuition fees by the first day of each Semester.
Extensions of time are only granted in certain, exceptional circumstances, as assessed by the CDU Compliance Officer. If you are applying for an extension of time, ensure you provide detailed reasons and supporting evidence with your application.

Apply Online: Extension of fee payment deadline

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Apply for a refund

Refund of tuition fees will be made in accordance with the Charles Darwin University Refunds Policy - International Students Refund of Fees Procedures (PDF 80KB).

Refunds are not automatically guaranteed if students change their minds about studying at CDU. No refunds will be issued for Semester 1 after 31 March and for Semester 2 after 31 August for continuing students.

Under the conditions outlined in the policy, it may be possible for a student to obtain a full or partial refund. An application fee of $400 (included in tuition fees) is non-refundable in all cases, except in extenuating circumstances.

To apply for a refund you will need to complete an International Student Refund Request form and submit to the international office via email to

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Supplying appropriate documentation

When applying for any change to your enrolment, it is important to supply appropriate documentation for the application to be considered within the National Code guidelines of ‘compassionate and compelling’ circumstances.

If you are applying for a change to your enrolment on medical grounds, you must supply up to date, detailed medical records, which are signed and stamped by a doctor. Charles Darwin University has the right to contact the medical professional to verify any documents, and may also contact you to request more detailed medical reports.

If you are applying on non- medical grounds, you must supply evidence of compassionate or compelling circumstances in the form of a counsellor’s letter, proof of change of circumstances, or another relevant document. Statutory declarations may be accepted, alongside other forms of evidence.

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