People Management and Development Forms
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Commencement of new staff
Full-time and part-time staff are required to complete this form on initial appointment with the University and to inform People Management and Development (PMD) if any details need to be updated.
This request should is used by staff appointed to the University in accordance with the criminal history checks.
Please Note: Reimbursement for the required fee is the responsibility of the area requesting the Criminal History check.
Use this form to provide details of the finacial institution into which you wish your pay to be deposited.
You may also request that PMD send nominated amounts from your salary to any of the following institutions:
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Current employees at CDU please make change request through StaffOnline.
Only use the form below if you are unable to access StaffOnline to change details related to the financial institution where your pay is currently disbursed.
Lodgement deadline: requests to change details must be received by People Management and Development two weeks prior to being actioned i.e. on Thursday of a pay week to take effect for the next pay day (a fortnight later).
If you intend closing the account that your salary is currently paid into it is recommended that you do not take this action until after your disbursement changes have been effected and you have checked that your new disbursement details are in place.
Disbursement details are shown on your payslips, available through StaffOnline.
Please forward the completed form to People Management and Development for processing. For assistance, contact 8946 6904
New employee's must complete this form prior to commencement at the University and forward to Recruitment together with their acceptance of the position.
Full-time and part-time staff are required to complete a district allowance declaration on commencement with the University.
If there are any changes in personal circumstances that may affect the payment of district allowance (e.g. all dependant children reach the age of 18 or details related to your spouse change), you must immediately submit an updated district allowance declaration and forwarded to People Management and Development.
A statutory declaration should be returned with the form where changes relate to the spouse or where confirmation of spouse's total earnings for the last six months is required.
For assistance in completing the form or for further information regarding district allowance entitlements, contact 8946 6904.
The University is required to report statistical information to the Department of Education, Science and Training, the Department of Immigration and Citizenship, and the Australian National Training Authority each year. The information you provide on this form is confidential and secured on your personnel file in the University’s Human Resource Information System (HRIS). The University’s Privacy Policy can be viewed at http://www.cdu.edu.au/governance/documents/9.0Privacy
Recruitment
This form is to be used for all continuing, fixed-term and part-time appointments.
This form is to be completed for all new academic positions or existing positions that are to be reclassified and attached to the request for recruitment action form.
View related forms and guides:
- CDU Recruitment and Selection Guide
- Reference Check Template
- Selection Report and Matrix
- Shortlist Report and Matrix
NOTE: The employing faculty/division is required to complete and forwarded the Position Risk Descriptor form to Recruitment, together with the request for recruitment action form, for inclusion in the application pack.
Approved furniture removalists for relocations: Move Dynamics Removal Management System . Requests to use the services of any other removalist company must have the cost centre manager's approval and the General Manager of Human Resource Operations approval.
Links to Department of Immigration and Citizenship
- Working while studying - information about employing overseas students in Australia
- Australian immigration guide on work rights - detailed information regarding working in Australia.
Setting up a position profile
Academic promotion
The Academic Promotions Committee will be holding an information seminar for deans and academic staff who intend to apply for a promotion effective 1 January 2009. When the date is finalised all staff will be notified via email:
- Application for promotion
- Guide for completing application for promotion
- Academic Promotion - Dean's Report
- Nomination of assessor form
- Assessor report form
- Frequently asked questions
View related process: Promotion Process Academic Staff
Health, safety and environment
The following forms are available to download:
- Accident, injury and incident report
- Daily vehicle inspection checklist
- Hazardous substances risk assessment
- Manual handling risk assessment checklist
- Position risk descriptor
- Medical declaration
- Pre-trip vehicle inspection checklist
- Safe work procedure template
- Witness to accident/injury report
The Manual handling risk assessment checklist is provided to assist the assessment of manual handling risks. It should be used as a guide when assessing a manual handling task, and is to be used by University staff who have received training in manual handling risk identification, assessment and control.
The University has an obligation to its employees under the Northern Territory Work Health Act. To meet its obligations the University has an induction program to provide you with knowledge of occupational health and safety factors in the workplace.
As an employee of the University you have an obligation to follow safe working procedures at all times, and to take all reasonable precautions to prevent personal injury or injury to others and damage to plant and equipment. This is your checklist and it requires you to tick off each action as it is completed. Check with your supervisor on any actions which are not completed by the end of the first week.
When completed, the checklist will be retained by your supervisor and a copy forwarded to People Management and Development.
This Hazard report is to be completed when reporting identified hazards.
The Accident, injury and incident report is used to report any workplace accident, injury or illness.
Completed originals to be forwarded to HSE branch as soon as possible. One copy is retained by the head of department/section, and an additional copy is forwarded to the cost centre's Occupational Health and Safety Committee.
Note: if a worker's compensation report or claim is to be made, a separate Worker's compensation claim form should be completed and returned to the HSE branch.
View related documents:
- General OH&S checklist
- Machine guarding checklist
- Computerised workstation checklist
- Employee Assistance Program information leaflet
- Workers compensation information leaflet
- Screen based equipment selection and use
View related documents:
Cessation of employment
- Return of University Property on Ceasing Employment - Checklist
- Removal of computing access, voicemail and telephone account
This checklist is to be used by staff ceasing employment with the University who have been employed on a continuing or fixed-term appointment.
Removal of computing access, voicemail and telephone account form to be forwarded to ITMS so that removal of access will be effective on date of cessation.
Casual staff
Note: Casual staff are not to be employed by verbal arrangement. Casual staff employed post March 30, 2007 are required to provide Timesheets.
Casual staff are hourly paid employees who work an irregular or regular pattern of hours. Casual staff who work a regular pattern of hours, the duration of the appointment must be for less than four months.
Casual staff members have no entitlements to recreation leave, sick leave or similar entitlements as the hourly rate includes a loading.
Reminder - Casual staff MUST have their signed and approved timesheets into their areas or to PMD by the required 'cut-off' date to be paid in the correct pay period. Ask your administration officer for these dates.
View related documents
Access the Julia Ross online system to place a job order. View Julia Ross online help card
Access the Drake online system to place a job order. View Drake online help card
Performance development
Academic and general staff participating in the performance development process must use the:
Performance and Development Review System (PDRS) Planning form.
Performance and Development Review System (PDRS) Review form.
View the Performance and Development Review System manual.
Probation
Salaries and allowances
Change of Address
There are two methods of advising change of address details for your employee record:
- Method 1: For staff that have access to StaffOnline (all continuing and fixed term staff), please login to StaffOnline and update your Personal Contacts under the Personal Details folder.
- Method 2: For staff that do not have access to StaffOnline (casual staff), please complete the Change of Address form and forward to People Management and Development for processing.
- Change of Address
For assistance in completing the change of address form please contact PMD on 8946 6904. For StaffOnline access issues please email staffonline@cdu.edu.au with details of the problem.
District Allowance
Full-time and part-time staff are required to complete a district allowance declaration on commencement with the University.
Please Note: If there are any changes in personal circumstances that may affect the payment of district allowance (e.g. all dependant children reach the age of 18 or details related to your spouse change), you must immediately submit an updated district allowance declaration and forward to People Management and Development.
A statutory declaration should be returned with the form where changes relate to the spouse or where confirmation of spouse's total earnings for the last six months is required.For assistance in completing the form or for further information regarding district allowance entitlements, contact People Management and Development on 8946 6904.
Dispursal/Deductions of Pay
Use this form to provide details of the finacial institution into which you wish your pay to be deposited.
You may also request that PMD send nominated amounts from your salary to any of the following institutions:
|
|
|
Current employees at CDU please make change request through StaffOnline.
Only use the form below if you are unable to access StaffOnline to change details related to the financial institution where your pay is currently disbursed.
Lodgement deadline: requests to change details must be received by People Management and Development two weeks prior to being actioned i.e. on Thursday of a pay week to take effect for the next pay day (a fortnight later).
If you intend closing the account that your salary is currently paid into it is recommended that you do not take this action until after your disbursement changes have been effected and you have checked that your new disbursement details are in place.
Disbursement details are shown on your payslips, available through StaffOnline.
Please forward the completed form to People Management and Development for processing. For assistance, contact 8946 6904.
Variation to General Ledger
This form is used to advise People Management and Development of variations to the general ledger cost codes for either or both:
- Position (cost centre’s approved position number or the establishment number)
- Occupancy (approved position that an employee occupies)
Lodgement deadline: A request received in People Management and Development by Thursday of pay week will be actioned for the next pay period (two weeks later). For assistance in completing this form, contact us 8946 6904.
It is important to provide the date from which the change is required. Cost code changes can be processed retrospectively to the commencement of the current Charles Darwin University financial year (January). For instructions on processing cost code changes for previous years, contact Finance and Asset Services.
If the cost code change is not for a specified period (i.e. continuing) then it is not necessary to enter an end date in this section.
Overtime Claim
Use this form to apply for payment for overtime work performed.
Superannuation
UniSuper forms and resources
UniSuper forms and information is available from www.unisuper.com.au.
Higher duties
Staff members undertaking additional duties within their substantive position or replacing another staff member within the same work area (school/branch/centre) are required to complete this form.
View related documents: Higher Duties Allowance - General Staff
Remote locality allowance
Leave
- Application to sell leave
- Staff professional development leave (SPDL) application and Staff professional development leave (SPDL) Head of School/Supervisor's report
View related documents:
Personal leave (Sick leave, Carers leave)
Annual recreation leave
Compassionate leave
Parental leave
Leave without pay
Long service leave
Workforce development
Staff study reimbursement scheme (replaces HECS/PELS application)
This is to be completed for all Higher Education (HE) and Vocational Education and Training (VET) study undertaken.
Download the Application form - Higher Education (.pdf) or Application form - Vocational Education and Training (.pdf) and Claim for payment form (HE & VET)
Please note that the application form only needs to be completed at the commencement of the proposed study. The Claim for payment form is to be completed at the end of each semester. However, you will be required to submit at the beginning of each semester your 'Enrolment and fees advice'.
Study time release
This is to be completed when a staff member requires study time to attend lectures, tutorials or residential schools during working hours.
Download the Study time release application form
Please note that this form must be completed each semester.
Other professional development activities
This is applicable for all other professional development activities such as workshops and seminars. Please note this form is not required for compulsory CDU induction workshops. International conferences has its own application form as shown below.
Download the Professional development form
International conferences
This is applicable for all international conferences staff members are planning on attending.
Download the Application form
Staff professional development leave (SPDL)
Honorary, adjunct, visiting, professional and community appointments process (HAVPCAP)
HAVPCAP is a transparent process with the capacity to deliver timely responses. The University offers a comprehensive and relevant range of appointments and is accountable through annual reporting and review. The working group meets up to four times a year and has abundant interaction with the schools/faculties. Faculties wishing to support an application must ensure that the following form is completed.
For current HAVPCAP appointees the following template must be used when completing your annual report.
To renew an existing HAVPCAP appointment please complete and forward the following form with the completed HAVPCAP Annual Report, to Manager, Recruitment.
For current HAVPCAP appointees to gain access to the library and an email account please refer to the following guides.
View related policy: Honorary, Adjunct, Visiting, Professional and Community Appointments Process
