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Higher Education Student Guide 2012

Deferment and change of enrolment

Deferment

Note: Students in graduate entry courses are not allowed to defer a course.
Deferment is available to students who have not started their studies, with the following exceptions.
Students not permitted to defer a course are those who:

Students who receive an offer for a place in Semester 1, 2012 may choose to defer starting the course for up to 12 months.   If you would like to defer your study for 12 months i.e. keep your place until the following year, 2013, you should notify SATAC. Information on how to do this is at W: www.satac.edu.au.

If you would like to defer your study for six months i.e. keep your place until Semester 2, 2012, you should contact the Information Centre to determine if your course allows mid-year entry. If it does, then you must accept your offer with SATAC and enrol in Semester 2, 2012 by following the recommended study plan. You need to enrol before census date for Semester 1, 2012.

If you have completed at least one unit of study towards your course and would like a break from your studies, you need to apply for an Intermission.

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Change of enrolment

A change of enrolment can include one or more of the following actions:

How do I change my enrolment?

You must be enrolled in 2012 before being able to make any changes to your enrolment.
You may submit your change either:

Note:  All requests from current or previous students via email must be accompanied by three identifying forms of information such as: date of birth, student number, full name, postal address, etc.

Change of enrolment My Student Info (can be done online) Paper form to use
Add or withdraw from units Yes HE102
Complete cancellation No HE104
Course transfer No HE103
Intermission No HE104
Application for exemption No HE113
Cross-institutional enrolment No HE106 or HE110

* Can be completed online

Adding or withdrawing from a unit

Adding a unit - form HE102

The HE102 form is available from www.cdu.edu.au/studentportal/adminforms.html

There are different deadlines for adding a unit, depending on whether you are studying the unit internally or externally.  The deadline for adding a unit can be found at Higher Education enrolment dates. 

Withdrawing a unit - form HE102

View census dates >>

Before census date

The census date can be found at Higher Education semester dates. To withdraw from a unit go to My Student Info, My Enrolment for 2012 then select Step 6.  Alternatively, complete and submit form HE102 Change of Enrolment (PDF 212.74KB). If you have already paid for your unit and you are withdrawing before the census date and require a refund, you will need to complete form GEN107 Request for Student Refund (PDF 181.42KB). 

After census date but before the end of the teaching period

If there are extenuating circumstances that were not known on or after the census date for a unit, students may apply to withdraw from a unit by completing form HE102 Change of Enrolment (PDF 212.74KB). The Dean or delegate of the relevant faculty will determine if withdrawals should be ‘with’ (WF grade) or ‘without’ (WW grade) academic penalty. Regardless of the academic outcome, students will remain financially liable for payment of the fees. Students will be sent information on how they can apply for remission of HECS-HELP debt. In all cases, students will be asked to provide supporting documentation from an independent person. More information about remissions

After the end of the teaching period

Students can only withdraw from a unit up to the end date of the teaching period. After this date, a student will be issued with the final assessment grade according to the CDU Assessment Rules.

After the end of the teaching period

You can only withdraw from a unit up to the end date of the teaching period. After this date, you will be issued with the final assessment grade according to the CDU Assessment Rules.

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Complete cancellation of course (withdrawal form a course) - form HE104

The HE104 form is available from www.cdu.edu.au/studentportal/adminforms.html

If you want to cancel your course of study completely, you may benefit from discussing your situation. The Information Centre, the Academic Liaison Unit or Support and Equity Services can provide advice on the most appropriate person to talk to. Often an alternative solution other than complete cancellation can be found. If you withdraw from all units within the relevant semester/teaching period or academic year, your enrolment will become ‘discontinued’ in that course unless you make a formal request for leave of absence (intermission) for that semester/teaching period or academic year.

Non-attendance at classes does not automatically cancel your enrolment, nor does it cancel your HECS-HELP or FEE-HELP debts.

Intermission - form HE104

The HE104 form is available from www.cdu.edu.au/studentportal/adminforms.html

An intermission refers to the process by which a student who has been enrolled in a particular course and completed at least one unit towards their course, is granted permission to take leave from his/her studies within that course for up to one year. An intermission should be submitted before the census dates for the relevant semester to ensure academic and financial penalties are not incurred.

Some benefit may be gained from discussing your situation. The Information Centre, the Academic Liaison Unit or Support and Equity Services can provide advice on the most appropriate person to talk to.

Students who do not advise the university that they intend returning to their course of study by the relevant census dates are considered lapsed from the course. For example, if you do not re-enrol in 2012, and do not submit a form seeking a formal intermission, your activity in the course will be lapsed before the next admission period, e.g. around August each year. All lapsed students will be required to re-apply for admission through SATAC at the next available admission period. 

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Course transfer - form HE103

The HE103 form is available from www.cdu.edu.au/studentportal/adminforms.html

A course transfer is the process whereby a student who is currently enrolled at CDU seeks to transfer to a different/new course, at the same level. This is possible only when there are places available in the course.

Please note that a course transfer is not available in 2012 into:

Students wishing to transfer from a Bachelor of Engineering to the Bachelor of Engineering (Co-op) must meet the conditions of transfer as described on the course website. Course transfer from other awards is not permitted into the Bachelor of Engineering (Co-op).  Students having completed 120 cpts of BIT core and specialist elective units with a minimum GPA may be able to transfer to the Bachelor of Information Technology (Co-op).  The minimum GPA will vary from year to year depending on the number of available places sponsored by industry each year.

There are three distinct course transfers:

The process of course transfer is not to be used for students who are seeking to study a course at a higher level than the course they are enrolled in. These students must complete an application for admission via W: www.satac.edu.au and selection takes place during the university’s offer rounds through SATAC.

Course transfer - special conditions

Normally, students should have completed at least 40 credit points in their current course of study before they may seek a transfer to a new course of study. This does not apply to students who are seeking a course transfer to the newest version of the course; in this case, evidence of at least 10 credit points of successful study is required. Course transfers are permitted only before a semester starts, not during a semester.

Students who are not currently enrolled, and whose status is lapsed, discontinued or completed are not permitted to use the course transfer process. These students are encouraged to submit an application for admission for the proposed course of study through SATAC.

Refunds are not available for withdrawals after the relevant census date. Refunds are not automatic and must be applied for. To apply for a refund, complete form GEN107 Request for Student Refund (PDF181.42KB). If approved, the refund will be processed within 30 days.

Your transfer to the new course must be authorised. If you have completed any units that may be relevant to your new course, your course co-ordinator will arrange for the credit transfer to be granted at the time the course transfer is processed.

International students who hold a Student Visa are required to maintain a full-time enrolment.  

AUSTUDY/ABSTUDY - It is the responsibility of the student to ensure that eligibility for Austudy/Abstudy is not affected if you change your enrolment in any way.

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Exemptions/advanced standing/credit transfer for previous study - form HE113

Exemptions (also referred to as credit transfer or advanced standing) from one or more units in your current course may be applied for on the basis of completed relevant studies previously undertaken. To apply for exemption, complete an Application for Exemption Form HE113 available from the Information Centre or a copy can obtained at W: www.cdu.edu.au/studentnet/adminforms.html. This process is not available on My Student Info.

Your completed form, together with certified copies of documentary evidence to support your request for exemption/credit transfer, should be submitted directly to the Information Centre either in person or by mail before the relevant census date.  The form and attachments cannot be faxed or emailed.  Requests without documentary evidence will not be processed (Supporting documents are not required where the units were studied at CDU).

Note: The GPA (Grade Point Average) shown on CDU Academic Records does not include any advanced standing.

Supporting Documentation
Many student forms require the submission of supporting documentation/supporting evidence.  This may be in the form of official academic records showing previous study, testamurs or parchments, doctor’s certificates, practising certificates, registration certificates, etc.  Please submit certified copies of documents with your form.  These certified copies must be original certified copies (not photocopies of certified documents).  Consequently, supporting documents cannot be faxed or emailed.  To ensure your supporting documents do not go astray it is suggested that you hand in or mail your completed form together with your supporting documents rather submit them separately.