Purpose

To allow definition of the data to be included in particular Government Snapshots.

SubSystem

Statistics

The Government Snapshot Control block contains:

• Submission Year
• Submission Number
• System Submission Type
• Start Date
• End Date
• Enrolment Statistics Snapshot Date
• Completion Date
• Comments

Rules/Notes:

Validations include:

• A Government Snapshot Control record cannot be updated if the Completion Date is set other than to alter the Completion Date
• Submissions with the same Submission Type cannot have overlapping date ranges with the exception of SCHLSHP and SCHCASIP
• If the System Submission Type is SCHLSHP, SCHCASIP, OS-HELP, ECAF, Commonwealth Assisted, non Commonwealth Assisted or BOTH, then the Start and End Dates must be populated
• End Date must be later than or equal to the Start Date
• Government Snapshot Control records with an s_submission_type of COM_ASST, N_COM_ASST, SCHLSHP, SCHCASIP or BOTH_COM must have Start and End Dates equal to or within the periods 1/1 to 30/6 or 1/7 to 31/12
• A Warning is generated if the Start and End dates of a SCHLSHP or SCHCASIP Snapshot Control record are within the ranges specified above, but do not equal 01/01/YYYY – 30/06/YYYY OR 01/07/YYYY – 31/12/YYYY.
• A submission with a System Submission Type of BOTH_COM cannot overlap dates ranges of Submission Types of N_COM_ASST and COM_ASST
• A submission with a System Submission Type of N_COM_ASST or COM_ASST cannot overlap date ranges of Submission Types of BOTH_COM
• An Error is generated if the Start and End dates of a SCHLSHP or SCHCASIP Snapshot Control record are not within 01/01/YYYY – 30/06/YYYY (inclusive) OR 01/07/YYYY – 31/12/YYYY (inclusive).

Using the Maintain Government Control Snapshot form

Government Snapshot Control block

• Submission Year
  The reference year to which the submission relates.
• Submission Number
  The number of the submission.
• System Submission Type
  An indication of whether the submission includes Commonwealth Assisted Students only or non Commonwealth Assisted Students only. See further information opposite.
• Start Date
  Units of Study with a Census Date on or after the date specified is included within the defined submission.
• End Date
  Units of Study with a Census Date on or after the date specified is included within the defined submission.
• Enrolment Statistics Snapshot Date is entered by the System when a snapshot is selected as a parameter during the Government submission snapshot creation process.
• Completion Date
  The date on which the Government submission was completed.
• Comments
  Additional information about the submission record.

Rules/Notes:

Use the DEEWR manual for information regarding Government submissions.

System Submission Types include Commonwealth Assisted (COM_ASST), Non Commonwealth Assisted (N_COM_ASST) Both Assisted and Non Commonwealth Assisted (BOTH_COM), Scholarship (SCHLSHP), OS-HELP (OS-HELP), ECAF (ECAF), SCHCASIP (new one) and Revisions (REVISION). A Historical System Submission Type (PRE_2005) exists for all historical Government Snapshot Control records.

For the Commonwealth Assisted (COM_ASSIST) information to be displayed for the System Student Status, the Commonwealth Assisted check box must be selected in ENRF0161 - Maintain Government Student Status.