Top of ADM Index Table of Contents Feedback

ADMW1000 - Admission

Table of Contents

Overview

The Admission process allows for a student's entry into a course to be assessed and approved.

This page displays a list Admission Applications and their details.
The information available for display here is similar to what is that available, one application at a time, in ADMF3240.
New Admission applications cannot currently be created here.

A columns displayed on a user's first entry to this page are:

The list of Admission Applications can be filtered and sorted, and the range of columns and their order can be adjusted as required.
When you exit from ADMW1000, the current array of columns is retained and will be displayed upon re-entry to this page.

There are 99 different columns available for display in this list.
For a complete list of the columns and their table references and descriptions, see Admission Application Columns.
It is recommended that upon entry to this page, the user should filter the list to only display applications that are immediately relevant. The list can then be sorted and managed more efficiently.

The list of Applications displayed here can also be exported to an excel spreadsheet via the Export To Excel button.

Selecting a large number of columns for display may affect the usability of this page, so it is recommended that you don't select columns that are not immediately required.

The page also displays an update panel on the right side of the screen where changes can be made to some parts of the selected admission application.
These fields displayed in the update panel are described below.

Note that validations for Admission Applications will apply to updates made here. These are the same validations that apply to Admission applications in ADMF3240.

Further information about Admissions Processing can be found in these Online Help pages:

Return to Top

Field Descriptions for the Update Panel

These are the fields that display in the Update panel. (For a description of columns available in the main Admission Application list see Admission Application Columns).

Field: Description:
Name of Applicant The name of the applicant displays in the heading section of the display panel.
This is made up of a number of different fields recorded for the student.
e.g. Mr TOM JONES

PERSON_DISPLAY_V.CONTEXT_BLOCK_NAME
Application Number The Application Number of the application (for this student) displays in the heading section of the display panel.

ADMISSION_APPL.ADMISSION_APPL_NUMBER
Admission Period The Admission Period for which this application. This is a combination of the Alternate Codes (defined in CALF0220) for the Academic Calendar Instance and Admission Calendar instance. e.g. 2015/1

This field can be updated on this page.

CAL_INSTANCE.ALTERNATE_CODE / CAL_INSTANCE.ALTERNATE_CODE
Admission Category Every Admission Application is assigned an Admission Category when it is recorded (either via session details in the Direct Admission process or by the system in the TAC process).
Admission Categories define groups of applicants with similar Admission Process requirements. Each Admission Category will usually have a different data entry procedure and steps associated with it and will determine which screens and fields are available to users during the Direct Admissions process.
For example, an Admission Category might be defined as 'HDR-INTERN' for Higher degree by international research students. Such an Admission Category would be set up to allow users to record the applicant's international details during admission.

ADMISSION_APPL.ADMISSION_CAT
Admission Process Type Process Types are system-defined and may be COURSE, RE-ADMIT, TRANSFER or NON-AWARD according to type of Admission Application.

ADMISSION_APPL.S_ADMISSION_PROCESS_TYPE
Application Date The date on which this application was created.

ADMISSION_APPL.APPLICATION_DATE
Course Version The Course code and version.

This field can be updated on this page.

COURSE_VERSION.COURSE_CD . COURSE_VERSION.VERSION_NUMBER
Title The Title of the Course version.

COURSE_VERSION.CRV.TITLE
Location The Location of the Course Offering Option.

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.LOCATION_CD
Attendance Mode The Attendance Mode of the Course Offering Option.

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.ATTENDANCE_MODE
Attendance Type The Attendance Mode of the Course Offering Option.

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.ATTENDANCE_TYPE
Type of PlaceInstitutions can define Types of Places for a course available to applicants via Applicant Portal.
For example, Commonwealth Supported and Full Fee Paying.
Types of Place are defined in ADMF0600 and associated with a course in CRSF1600.

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.TYPE_OF_PLACE_CD
Qualification Status The Qualification Status of the Application i.e. Is the student qualified for admission into this course?
These status values are defined in ADMF02C0 and map to System Admission Qualification Statuses of NOT-APPLIC, NOT-QUAL, PENDING and QUALIFIED.
This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.ADM_ENTRY_QUAL_STATUS
Document Status The Document Status of the Application i.e. Has the student supplied the documentation required for Admission?
These status values are defined in ADMF02E0 and map to System Admission Documentation Statuses of INCOMPLETE, NOT-APPLIC, PENDING, REJECTED-F, SATISFIED and UNSATISFAC.
This field can be updated on this page.

ADM_COURSE_APPL_INSTANCEE.ADM_DOC_STATUS
Outcome Status The Outcome Status of the Application. i.e. Has the student been admitted to the course?
These status values are defined in ADMF02F0 and map to System Admission Outcome Statuses of COND-OFFER, NO-QUOTA, OFFER,PENDING, REJECTED, VOIDED and WITHDRAWN.
This field can be updated on this page.
Note that when the Outcome Status of an application is changed from COND-OFFER then the data associated with the conditional offer is automatically removed from ADMF3240. i.e. 'Conditional Offer Condition' is cleared, 'Must Be Satisfied' indicator is deselected and 'Must Be Satisfied Date' is cleared.

ADM_COURSE_APPL_INSTANCE.ADM_OUTCOME_STATUS
Conditional Offer Status The Conditional Offer Status field is only available if the Outcome Status above is COND-OFFER.
These status values are defined in ADMF02G0 and map to Conditional Offer Statuses of NOT-APPLIC, PENDING, SATISFIED, UNSATISFAC or WAIVED

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCEE.ADM_CNDTNL_OFFER_STATUS
Conditional Offer Condition A description of the condition specified for admission.
This a free text field that can be updated on this page.

ADM_COURSE_APPL_INSTANCEE.CNDTNL_OFFER_CNDTN
Must Be Satisfied This check box indicates that the condition must be satisfied.

This check box can be updated on this page.

ADM_COURSE_APPL_INSTANCEE.CNDTNL_OFFER_MUST_BE_STSFD_IND
Satisfied Date The date on which the conditions of this offer were deemed to be satisfied.

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.CNDTNL_OFFER_SATISFIED_DT
Response Status The Response Status of the Application. i.e. Has the student accepted the offer?
These status values are defined in ADMF02H0 and map to System Admission Outcome Statuses of ACCEPTED, DEFERRAL, LAPSED, NOT-APPLIC, PENDING and REJECTED.
This field can be updated on this page.
Note that when the Response Status of an application is changed from ACCEPTED then the data associated with the response is automatically removed from ADMF3240. i.e. The 'Actual Response Date' and 'Response Comments' are cleared.

ADM_COURSE_APPL_INSTANCE.OFFER_RESPONSE_STATUS
Deferment Status The Deferment Status field is only available if the Response Status above is DEFERRAL.

Defaults to PENDING when the Response Status (above) is set to DEFERRAL on receipt of a request to defer and is changed to APPROVED or REJECTED when the request for deferral has been assessed or to WITHDRAWN if the applicant withdraws the request.

This field can be updated on this page.

ADM_COURSE_APPL_INSTANCE.ADM_OFFER_DFRMNT_STATUS
Admission Period This Admission period field is only available if the Response Status above is DEFERRAL.

The Admission Period instance to which the admission application is deferred.
Defined by an Academic Year instance and Admission calendar.

This field can be updated on this page.
Assessor ID The Person ID of the person currently assessing this application.
This field is only accessible via this page and is not available via ADMF3240.

ADM_COURSE_APPL_INSTANCE.ASSESSOR_PERSON_ID
Assessor The title and name of the person currently assessing this application.
This field is only accessible via this page and is not available via ADMF3240.
Search and Select is available for this field.
Only persons who are staff members and alive can be selected.
A history of changes to this field and the date assigned can be viewed via AUDF3112.

ASSR_PDV.CONTEXT_BLOCK_NAME
Date Assigned The date is automatically set to the current date when a new assessor is assigned to this application.
The column heading from Admission Application list is Assessor Assigned Date'.

ADM_COURSE_APPL_INSTANCE.ASSESSOR_ASSIGNED_DT
Assessment Rank This free text value (up to 10 characters) can be assigned to an admission application to allow filtering and/or sorting by this value within the list of admission applications displayed.
e.g. HIGH, MED and LOW values could be used to group applications according to their priority.

This field can only be assigned and updated on this page.

ADM_COURSE_APPL_INSTANCE.ASS_RANK
Assessment Rank Secondary This free text value (up to 10 characters) can be assigned to an admission application to allow a second level of grouping and/or sorting by this value within the list of admission applications displayed. i.e. It allows secondary sorting of admission applications already grouped together by their primary Assessment Rank (above).
e.g. All HIGH priority applications could be sub-divided according to some other criterion.

This field can only be assigned and updated on this page.

ADM_COURSE_APPL_INSTANCE.SECONDARY_ASS_RANK
Return to Top

To Filter the List of Admission Applications

A large number of admission applications will normally exist for an institution. Initial filtering of the list of Admission Applications will allow sorting and export activities to work more efficiently in this page.

  1. Quick Search is available to filter the list of Admission applications.
  2. Quick Search fields can be displayed at the head of each column by clicking on the quick search icon or by clicking on the View menu and then selecting Query by Example.
    Enter text values in the field an then press Enter to filter the list for records which contain that text string in that field.
  3. Advanced Search is also available on this page with the Academic Calendar, Admission Calendar, Admission Category and Course Version search fields displayed by default. Additional Advanced Search fields can be added by clicking on the Add Fields button and selecting other fields as required.

If a filter has been applied, then a List filtered lamp and Reset button is displayed at the bottom of the list. Click on the Reset button to remove the filter.

Return to Top

To Manage the Columns Displayed in the List of Admission Applications

  1. Click on the View menu.
  2. Select the Columns option.
  3. Click on the Show all Option to display all the columns. (There are 97 available).
  4. Click on Manage Columns to display a custom set of columns.
    The Manage Columns window displays. Move the columns between the Hidden Columns and the Visible Columns as required.
  5. Click on the OK button to set this display or Cancel to retain the previous display.

    Note:The multi-arrow buttons can move all the columns from panel to the other.
    A block of columns can be selected for movement by using the Shift key.
    The sequence of the columns displayed can be changed here by selecting a visible column value and clicking on the up or down buttons.
    (This can also be achieved by selecting the Reorder Columns option in the View menu).

Note that when this page is opened by a user, the array of columns displayed will be retained from their previous session.

Return to Top

To Manage the Sort Order in the List of Admission Applications

The sort order of the Admission Applications can be changed by clicking on the sort icons in the heading for a column.
The time taken to sort the list of Admission Applications can be reduced by filtering the list beforehand (i.e. reducing the number of records).

Note that sort orders will not be retained for a user, from one session to the next.

Return to Top

To Export the List of Admission Applications to an Excel Spreadsheet

The List of Admission Applications can be exported to an Excel Spreadsheet by clicking on the Export to Excel button.
The time taken for this operation can be reduced by filtering the list beforehand (i.e. reducing the number of records).

Return to Top

To Make Updates to an Admission Application

  1. Search for and select the required Admission Application.
  2. Expand the Update Panel to display the field(s) to be updated.
  3. Make changes as required.
  4. Click on the Save button. Do this before you select another record to change.

Currently the following fields can be updated on this page:

Standard Callista Admission Validations apply here as they would in ADMF3240 and these may limit the ability to make changes to some Admission Application fields.
These validations display at the top of ADMW1000 when you attempt to save your changes.

Return to Top

Navigation

Return to Top

Page last modified: 3 June, 2015 11:16 AM

History Information:

Release Version Project Change to Document
17.1.0.0.3, 17.1.0.3 & 18.0.0.1 2072 - Admission Transformation New Help page.