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ENRF30B0 - Maintain Student Unit Attempt Participation - VET only

Purpose

To create and maintain Proof of Participation (POP) records against a Student Unit Attempt (SUA).

SubSystem

Enrolments
Sector VET
Normally Run By Enrolments Specialist
Anticipated Frequency As required
Structure Blocks  Student Unit Attempt
Proof Of Participation
Button Find Person

 

Maintain Student Unit Attempt Participation

The purpose of this function is to enable the creation and maintenance of proof of participation (POP) records against a student unit attempt (SUA). In some instances it may be that the system is unable to reflect a student's participation in a unit via the standard means (i.e. attendance indicators at events; student unit attempt outcomes exist; or student unit attempt assessment item / element of competency information has performance / grade / mark details). This functionality enables the registering of all other forms of participation (e.g. recording necessary details of a phone call between a lecturer and a student regarding the specific unit).

In certain cases a standard phrase may be used to describe the participation. Such phrases may be maintained using the Maintain Participation Type functionality, and subsequently defaulted to the comments field within the Student Unit Attempt Participation record where it may be modified accordingly.

Note: This is a VET form only, its use is restricted to VET sector units.

The following are examples SUA POP records:

Student Unit Attempt
Person ID 2002373647
Unit Version FLO92736492.1
FLORISTRY BASICS
Academic Period 2005
Teaching Period 1
Proof of Participation
Participation Type: Description: Participation Date:
COR-STAFF CORRESPONDENCE SENT TO STUDENT BY STAFF 04/03/2005
PHN-STDNT PHONE CALL RECEIVED FROM STUDENT 10/03/2005

This form is accessed from the main menu, or via ADMF3000/ENRF3000

 

The Student Unit Attempt block contains:

  • Person ID
  • Sex
  • Date Of Birth
  • Course Attempt Status
  • Course Version
  • Unit Version
  • Academic Period
  • Teaching Period
  • Unit Attempt Status

    Button

    • Find Person

The Proof Of Participation block contains:

  • Participation Type
  • Description
  • Participation Date
  • Authorised By
  • Comments

    Button

    • Find Person

Rules/Notes:

 

 
To create a new Student Unit Attempt Participation record:
  • Select the Student Unit Attempt to be updated.
  • Enter Insert mode.
  • Enter the Participation type or select one using the LOV.
  • Enter the Participation date.
  • Select who this proof of participation was authorised by.
  • Enter any relevant comments.
  • Save.

Rules/Notes:

A Proof of Participation (POP) cannot be created for a closed Participation Type.

The person authorising the Proof of Participation must be a staff member.

Can only create Participation records for unit attempts with a status of ENROLLED, DISCONTIN or COMPLETED.

The Participation Date is not normally a future date. The unit attempt may fail the Proof of Participation rule and be excluded from the Enrolment Statistics Snapshot / Govt Statistics Snapshot.
To delete a Student Unit Attempt Participation record:
  • Find the record to be deleted.
  • Locate the cursor in the record to be deleted.
  • Delete record.
  • Save.
   

Rules/Notes:

 

Last Modified on October 11, 2010 10:48 AM

History Information

Release Information Project Changes to Document
13.1 1323 - Online Help consolidation Converted to standard style. Added VET label.