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GENF0100 - Maintain Document Type

Purpose

Defines the types of documents that can be stored in Callista

SubSystem

General

Normally Run By System Specialist
Anticipated Frequency As required
Structure  Block Document Type

  

This form enables you to define the types of documents that can be stored in Callista. Document Types describe the content of the document. Examples of document types may be academic transcript, Testamur or Supervisor Reference. A maximum size can be recorded for a document type which will restrict the maximum size of individual documents that can be submitted.

This form is accessed from the main menu.

 

The Document Type block contains:
  • Document Type
  • Description
  • System Document Type
  • Maximum Size (MB)
  • Closed check box
  • AP Upload Avail
  • Assessor Lite Avail
  • Explanation
Rules/Notes:

If the AP Upload Avail check box is selected then the document type will be available for upload in Applicant Portal (APEDUPLD).
If the Assessor Lite Avail check box is selected then the document type will be available for selection and viewing in the Admission Assessor page (ADMW1100).

A number of System Document Types are associated with individual Applicant Portal steps.
To enable applicants to upload files and URLs for those steps:

  • Map the Document Type to the System Document Type for that Applicant Portal Step,
  • Check the AP Upload Avail indicator
  • Configure the associated applicant portal step to allow document upload in ADMF0900).

File uploads are restricted to the maximum size applied for the document type.

If configured, general document (and URL) uploads can still be applied via the Electronic Document Upload (APEDUPLD) application for USER-DEF System Document Types.
To create a new Document Type:
  • Press the <F6> key to insert a record
  • Type a name for the Document Type
  • Type a Description
  • Select the appropriate System Document Type using the LOV
  • Record the Maximum size.
  • Optionally add a relevant Comment or Explanation
Rules/Notes:

You cannot create a Document Type for a closed System Document Type.
Values higher than 2000 cannot be recorded in the Maximum Size (MB) field.

 


To modify a Document Type:
  • Find the record to be modified
  • Modify the record
  • Save
  		Rules/Notes:
To delete a Document Type:
  • Find the record to be deleted
  • Locate the cursor in the record to be deleted
  • Delete record
  • Save
 Rules/Notes:

If you attempt to delete a Document Type which has already been used in the creation of a document, then an error message 'Cannot delete Document Type while dependent Document exists' will be displayed.

 

Last Modified on 23-Mar-2016 3:03 PM

History Information

Release Version Project Change to Document
21.0.0.3 & 22.0.0.1 2392 - Applicant Portal Transformation 2

Added information for System Document Types for individual Applicant Portal Steps
19.0.0.2 2231 - ECU - Risk Assessor

Added information for Assessor Lite Avail check box
19.0 2174 - PC312

Added information for AP Upload Avail check box
13.0 1701 - R13 upgrade

Added error message for record deletion.