This form is used to record and maintain the set of Government Student Status Codes (element 490). These codes identify the student status for a Student Unit Attempt for the purpose of reporting to the Government. The Student Status indicates whether the student is required to make a student contribution, pay Tuition Fees or is exempt from payment or contribution. Student Status Codes also indicate, where applicable, the type of Higher Education Loan Program (HELP) loan scheme assistance for each Unit Attempt and whether payment is up front or deferred. Each Government Student Status is mapped to a System Student Status Type which is used to determine the method of calculating HELP liabilities. Institution defined Student Status codes are mapped to Government Student Status. The institution defined values are recorded for students at Enrolment.

Some Government Student Status Codes allow a discount for up-front and partial payments under certain conditions. In such cases, the ‘Allow Discount’ checkbox must be selected in this form. Currently (2005) these options are:

• 110 - DEFERRED ALL OR PART OF STUDENT CONTRIBUTION THROUGH HECS-HELP (PRE 2005),
• 111 - PAID FULL STUDENT CONTRIBUTION UP-FRONT WITH HECS-HELP DISCOUNT (PRE 2005),
• 201 DEFERRED ALL OR PART OF THE STUDENT CONTRIBUTION THROUGH HECS-HELP (FROM 2005) and
• 202 - PAID THE FULL STUDENT CONTRIBUTION UP-FRONT WITH THE HECS-HELP DISCOUNT (FROM 2005).

This form also displays the pre 2005 Government Liability Status (HECS Options) codes.

Some example Government Student Status codes and the System Student Status Types to which they map are shown below.

The Government Student Status block contains:

• Government Student Status
• Description
• System Student Status Type
• Closed checkbox
• Allow Discount checkbox
• Capture TFN Information checkbox
• Capture CHESSN Information checkbox
• Capture USI information checkbox
• Commonwealth Assisted checkbox

  Button

  • Student Status (ENRF0162)

Rules/Notes:

Capture TFN Information checkbox. Selecting this checkbox ensures that the Student's Tax File Number is recorded when a Government Student Status of 230 is specified.

Capture CHESSN’ Information checkbox is used in the Process Student Loan Scheme function to determine if a CHESSN is required before a loan amount or Student Status(SS) snapshot is recorded for a student. This checkbox is also used in the creation of blank CHESSN records when recording and maintaining a SS in the function ‘Record Student Status’ (ENRF3110).

The Capture USI information checkbox has a similar purpose to the ‘Capture CHESSN Information’ checkbox. If this checkbox is selected for a Government Student Status, then a student with that status must have a verified USI before loan fee transaction records can be created or the snapshot process can occur for that student via FINJ6240. Note: The Capture USI information is greyed out for Student Statuses 280 and 281.
If the ‘Capture CHESSN Information’ checkbox is selected for a Government Student Status, then the USI checkbox can also be selected for the same Government Student Status.

Selecting the Commonwealth Assisted checkbox means a student is included in a Commonwealth Assisted System Submission Type when running statistics jobs such as STAJ0110, and that Commonwealth Assessment notices will be produced for a student when their student status is 250, 260, 261 or 262.

• Enter Insert mode
• Enter the new Student Status code in the Government Student Status field of a blank record
• Enter the corresponding description for the code in the Description field
• Select the System Student Status Type, to which the Government Student Status maps, from the list of values (or key a valid value) in the System Student Status Type field
• Select the Allow Discount checkbox, if required
• Select the Capture TFN Information checkbox, if required
• Select the Capture CHESSN Information checkbox, if required
• Select the Commonwealth Assisted checkbox, if required
• Save

Rules/Notes:

Currently (2005) Government Student Statuses 201 and 202 require the Allow Discount checkbox to be selected. This allows discounts to be taken into account in calculating expected payments in the Student Finance System. Discount details are set up in the Maintain Payment Schedule, FINF2860.

For each student that requires a CHESSN, select the Capture CHESSN Information checkbox.

To modify a Government Student Status record:

• Find the record to be modified
• Modify the record as required
• Save

Rules/Notes:

A Government Student Status should only be modified where the change is to correct incorrectly entered data or to record changes required by government. If a record has been used to define an institution defined Student Status, the Closed indicator for that record will not be able to be selected.

To delete a Government Student Status record:

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes: