Book your travel

Book your travel

You've planned your travel and it's all approved now it's time to book.  What do I do now?

All travel should be booked via our Travel Management Company (TMC) (Campus Travel) either via Consultants or our Online Booking System.  Our preferred payment method is a University Corporate Purchasing Card.  Most areas across the University have nominated staff with booking access who arrange travel for staff without a Corporate Purchasing Card or third party travel for visiting guests. Staff holding a Corporate Purchasing Card can request access to the booking system.

Please remember that all University travel bookings need to be made via our TMC and should be Best Fare of the Day.  This should be the lowest fare available at the time of booking, providing the greatest value to the University and taking into consideration the fare class for flexibility.  Consideration should be given to ability to change at minimal cost if the traveller is likely to require flexibility.

Travellers should always seek travel arrangements that provide the University with value for money and contain travel expenses within the rates and limits stated by the Australian Taxation Office (ATO) website (refer to reasonable travel and meal allowances for details).

Information on how to book your travel is available below.

For further details please contact the Travel Officer:

E: procurement@cdu.edu.au
T: 08 8946 6258

Next step: Finalise your travel

Open all | Close all

The Qantas website is not an approved method for booking University airfares.

Any fares booked using this method will not be supported by the University, will not be eligible for the University Discount and payment may be rejected.

Our contracted travel agent is:

campus travel

OFFICE HOURS
Monday to Friday 8.30am - 5.30pm
(excluding National Public Holidays)

Team information

BRISBANE OFFICE
T: +61 7 3083 0266
E: cdu@campustravel.com.au

TRAVEL: CONSULTANTS
Anna Kronk

E: anna.kronk@campustravel.com.au

Jackie Zacharia
E: jackie.zacharia@campustravel.com.au

Brenden Whittred
E: brenden.whittred@campustravel.com.au

ACCOUNT MANAGER
Joanne McNamee
T: 0437 573 797
E: joanne.mcnamee@campustravel.com.au

BUSINESS LEADER
Kerry Boiko
T: 0434 676 326
E:Kerry.boiko@campustravel.com.au

Campus Travel CDU team, led by our Account Manager, Tom Smith, are based in Darwin and Brisbane and welcome your booking enquiries via email or telephone, however, Domestic and International point to point bookings can be made via the Serko Online Booking Tool.

For assistance during the online booking process please do not hesitate to contact our Consultants or Account Manager via email or on the above telephone numbers.

Do we have to book with them?

Yes, it is a requirement under our Travel Policy and Travel on University Business Procedures that all bookings be made through our contracted Travel Management Company.

When requesting fares from our Travel Management Company always request the 'best fare of the day' for the journey that offers the traveller both convenience and flexibility required for the business activity to be completed at the lowest cost.  Where possible book 21 days in advance.

By using the contracted Travel Management Company you also guarantee that you are accessing the discounted, University Contracted Fare.

As well as contacting our Travel Management Company Travel Consultants via phone or email, Domestic and International point to point travel bookings can be make via the Campus Travel Serko Online Booking Tool (OBT).  Each area has a nominated Travel Coordinator with Serko OBT access who will organise your booking after pre-approval has been obtained.  If you are unsure who coordinates the travel in your area, please contact your Administration Leader for information.

To apply for Serko Online Booking access please complete the Campus Travel Serko Conditions of Access Form. (This form is located on the University Finance, Office of Strategic Procurement Services forms found under the Travel Forms section).

Forward the completed form to procurement@cdu.edu.au to establish your login details and register for training.

All travel conducted on behalf of the University must follow the Travel Policy and Travel on University Business Procedures.

The University has National University Airline Agreements that also provide special yearly lounge membership rates. The University will only accept the cost for Travellers Lounge Memberships for staff, if that membership clearly forms part of the staff member’s employment contract.

All staff are able to access Travellers Lounge Membership at the special corporate rates offered to the University. These rates are discounted within the terms of our current preferred airline carrier agreements. Application details are available from the Office of Strategic Procurement Services.

Qantas Frequent Flyer and Virgin Velocity membership is complimentary and can be applied for on the airline websites.

Qantas Club Membership

Charles Darwin University holds a Qantas Corporate Membership Scheme, our scheme is individually managed and members manage their own membership including receipt of membership kits and renewal notices. Members do not share the same renewal date and members are advised separately of their due dates.

Rates change regularly and staff are encouraged to check the Qantas corporate membership site for current rates.

CDU employees currently receive 21% discount on Qantas Lounge Membership and the scheme details can be obtained from the Office of Strategic Procurement Services.

Velocity Lounge Membership

Virgin Lounge Membership is coordinated by a Scheme Coordinator, currently the Manager Strategic Procurement. Staff are required to be an existing member of the Velocity Frequent Flyer Program first and then the Scheme Coordinator can nominate staff to be eligible for our corporate discounts. Once again payment of the Lounge Membership by the University is subject to employment contract. All staff can receive the discounts and can pay for the membership once nominated from personal credit cards.

CDU Employees receive heavily discounted rates of $100 initial joining fees and an annual membership fee of $200.

For more information contact:

Travel Officer
T: 08 8946 6258
E: procurement@cdu.edu.au

Lounge Membership Information Sheet (PDF 46KB)