College of Health & Human Sciences

NSW pre-clinical information

All preclinical documents must be submitted prior to the nomination period for each placement unit.

All documents must be certified true copies.

If you're emailing your documents, they must be in PDF format. Please list your name, student ID number and your course code in the subject line of your email.

Social work:sochumplac@cdu.edu.au
Medical Laboratory Science:mlsplac@cdu.edu.au
Pharmacy:pharmplac@cdu.edu.au

Postal address
College of Health and Human Sciences
Charles Darwin University
Blue 5.1.58 
Darwin NT 0909

Checking your pre-clinical status

You can check your pre-clinical status online.

Green light: indicates your documents have been approved for placements,
Amber light: indicate the documentation is incomplete or expired
Red light indicates documents haven’t been received/assessed or your documents are non-compliant.

If you have any questions or concerns regarding preclinical documentation, please contact the discipline emails listed above, providing your full name, student ID and your home state.

Check your pre-clinical status

Pre-clinical checklist

  • Original CDU Student Placement Agreement (PDF 200KB)

    • Student ID cards will expire 31st March each year and need to be renewed annually.
    • When the new card is issued, student’s preclinical status (SPM) will be automatically updated with a green light (copy of the student card is no longer required to update the preclinical status)
    • For more information on the application process, please visit student card page
    • National Police certificate/National Criminal History check is valid for 12 months from the date of issue.
    • Students must ensure that the police certificate is up-to-date prior to nominating for a placement unit. Receipt as a proof of new police check application is accepted ONLY during the nomination period.
    • If the option is available to apply as a student or volunteer at a discounted rate and the university is required to sign off the application, please send the completed application form via express post with a reply paid, return envelope to the address below:
               
      Preclinical Coordinator
      College of Nursing and Midwifery, Blue 5
      Charles Darwin University
      Darwin NT 0909
    • Students can apply for police certificates through Australian Police Service or CrimTrac Accredited Brokers.
                Australian Federal Police Website for an AFP National Police Certificate  
                National Crim Check Website for a National Criminal History Check

    National Police Certificates with disclosable court outcomes

    Under the National Law, if you are enrolled in an approved program of study or are undertaking clinical training, you must notify your local AHPRA office within seven days of becoming aware that:

    • you have been charged with an offence punishable by 12 months imprisonment or more 
    • you have been convicted of, or are the subject of, a finding of guilt for an offence punishable by imprisonment, or 
    • your registration under the law of another country that provides for the registration of students has been suspended or cancelled

    For further information please refer: Fact sheet: Student Registration

    Students can make such notifications by filling out NOCE-00 (325KB) and/or;
    via nt-registration@ahpra.gov.au (for NT students only);
    lodge an enquiry at www.ahpra.gov.au ; or on 1300 419 495

    By the time of registration, it is advisable for students whose National Police Certificate records a disclosable court outcome, to notify AHPRA as they will routinely perform a criminal history check on all new registrations.

    Course progression and ultimately registration may be affected if offences are deemed serious.

  • Please visit EO Online to complete Equal Opportunity awareness training. Completion of Module 1 is mandatory for all students attending placements and will take between 1 and 2 hours to complete. It is not necessary to complete Module 2. Students must register to use Equal Opportunity Online upon the first visit (read these instructions) and a Certificate of Attainment will be issued upon completion. This certificate must then be provided to the preclinical coordinator.

  • Students are required to read and understand the following NSW Health policy directives and information prior to the commencement of each placement.

    Students must complete the following forms and submit them to the Preclinical Coordinator within three months prior to the first clinical placement. Students’ preclinical documentation will be verified by NSW Health through the web-based clinical placement booking and management system called ‘Clinconnect’.

    For NSW Health placements, students must produce documented evidence for an age appropriate Hepatitis B vaccination history. Where a record of vaccination is not available and cannot be reasonably obtained, a verbal history of Hep B vaccination must be accompanied by a Hepatitis B Statutory Declaration. This must be witnessed by a GP or a nurse immuniser.

    Vaccination Record Card for Health Care Workers and Students

    According to the NSW Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases Policy Directive (PD2018_009), it is a mandatory requirement that students to provide a ‘Vaccination Record Card for Health Care Workers and Students’ along with the supporting serology reports. This must be fully completed by a doctor or nurse immuniser.

    All entries must be:

    • signed and dated;
    • practice/facility stamp applied with batch number or brand recorded; and
    • numeric value of serology results noted when available.

    Students cannot be verified until the vaccination card is fully completed.

    The card is currently being revised and will be released soon. Students can download the electronic copy of the card until the new cards are released. Please contact the Preclinical Coordinator via preclinical@cdu.edu.au for further information.

    Vaccination Record Card for Health Care Workers and Students (PDF 207KB)

  • Students must organise their immunisation and health screening documents based on the Immunisation Letter and Checklist (PDF 286KB) .This needs to be presented to the treating doctor or immunisation provider along with previous immunisation history records.

    Note: NSW Health will not accept conscientious objections for immunisations and/or health screening.

    Annual Influenza vaccine is now a mandatory preclinical requirement for NSW placements. Hence, all students must get this vaccine annually and it has to be recorded on your Vaccination Record Card itself.

  • NSW Health Placements

    • NSW Health requires students to complete Attachment 7 TB Assessment Tool within three months prior to the first clinical placement.
    • NSW Health will assess the form and advise students if further assessment is required.

    Placements within NSW Private Health Facilities

    • Negative TST or Quantiferon Gold Assay (once only) - Students are required to do a baseline TB screening at the entry to the study course and will be valid for the duration of the study course.
    • If the baseline TB screening is positive, students need to provide a clearance letter from an Infectious Disease Control Unit/TB Clinic.
    • All Undergraduate Pharmacy students must supply a current First Aid Certificate (HLTAID003 Provide First Aid or equivalent). This certificate is valid for 3 years.
    • Students are responsible for arranging and funding their own First Aid course through an accredited training organisation.
    • All Undergraduate students must supply a current CPR Certificate (HLTAID001 Provide Cardiopulmonary resuscitation or equivalent). This certificate is valid for 12 months.
    • First aid certificate covers the CPR competency for the first 12 months only. Thereafter, CPR competency needs to be updated annually.
    • Students are responsible for arranging and funding their own CPR course through an accredited training organisation.
    • Health care facility based basic life support assessment (BLS) is accepted for CPR Competency.

  • Pharmaceutical Defence Ltd (PDL) offers free insurance cover for pharmacy students.
     
    The PDL Master Policy covers students and interns who provide pharmacy services within the requirements of their AHPRA registration. Under the student and intern AHPRA registration you must be supervised by a qualified practitioner when you are providing any pharmacy services.

    New applicants

    Apply online if you're a new applicant and a registered pharmacist, pharmacy intern or student.

    Renewals

    Renewals are due annually by 30 April 4PM (AEST). Renew online.

Important points

  • All mandatory documentation is to be submitted prior to the nomination period for each placement unit.
  • Do not delay collecting your preclinical documents. Processing of some criminal checks can take up to 12 weeks and completion of some immunisation requirements can take up to 7 months.
  • The cost of criminal record checks and immunisations/health screening is the responsibility of the student.
  • Students declining to participate in immunisation screening and /or subsequent vaccinations are required to sign the Declined Vaccination Form and submit to the preclinical team via email in PDF.
  • It is the student's responsibility to be aware of expiry dates of all preclinical documents and update and forward certified copies to the Placement Officer prior to expiry. Note: Pre-clinical documents must not expire prior to, or during a clinical placement.
  • Students may be required to present pre-clinical documents to their supervisor at the placement facility on the first day of placement.
  • Clinical placements will be cancelled two weeks prior to the placement start date if students fail to meet all pre-clinical requirements. Please contact the Placement Officer or the Course Coordinator if you need to discuss this further.