CDU students

Make your studies compliant

Your student visa is the document issued to you by the Department of Home Affairs that allows you to enter Australia to study. This document is facilitated by your Confirmation of Enrolment (CoE), which is managed by Charles Darwin University (CDU).

It is important that you are familiar with your rights and responsibilities as a student visa holder. Make yourself aware of your responsibilities, and ensure you meet these during your time at CDU.

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Study load

At the commencement of your studies with CDU, you are issued with a Confirmation of Enrolment (CoE). The CoE outlines the normal full-time duration of your program and indicates the date you are expected to complete. To ensure you complete your degree in the specified period, you must maintain a load of 40 credit points per semester.

If you are unable to maintain a full-time load of 40 credit points, then you must apply for a reduced study load. Refer to Changes to your enrolment – Reducing your enrolment below.

Please note that applications for reduced study load are not approved in all circumstances, and you should contact the Senior International Student Adviser (SISA) for further advice if you are unsure of your eligibility.

For these reasons, it is very important to remain enrolled on a full-time basis or as per your approved study plan.

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Maintain satisfactory course progress and completion of course requirements

International student course progression is continually monitored and assessed by the University in accordance with Standard 8 of the National Code.

Higher Education Students

A student must complete the official published requirements of a course before being eligible for the granting of a University award. CDU also formally assessed its HE students in each Progression Period following the grade release date at the completion of Semester 1 and Semester 2. Students will be assessed to be in Good StandingUnder Review or determined to have made Unsatisfactory Progress

Students are advised to refer to Higher Education Students - Academic Progression Procedures (PDF 750KB) for more information.

VET Students

International students are required to complete the prescribed units of competency in a nationally recognised qualification or accredited VET course, within the expected duration, before being eligible for the granting of a University Award. To progress satisfactorily and maintain a full-time VET study load, international students must demonstrate competency in fifty percent (50%) or more of enrolled units of competency in each teaching period. An international student who has not demonstrated satisfactory course progress is at risk of not meeting the University’s course progression requirements, which is a breach of their student visa conditions.

Students are advised to refer to International Students - VET Course Progression Procedures (PDF 774KB) for more information.

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International student fee payment

International student fees are stated in your letter of offer and CoE before commencing at CDU. Fees must be paid in full by the first day of classes each semester. If you are unable to pay by this date, you must apply for a tuition fees extension online. If you have any questions regarding payment of your fees, please contact the International Compliance Officer via email at international.compliance@cdu.edu.au.

As a student visa holder, it is required that students remain financially able to pay their fees. The financial struggle cannot be considered when assessing other applications such as CoE extension and Reduced study load.

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External study restrictions

As per the National Code, student visa holders are restricted from studying more than one-third of their course on an external basis. This includes:

  • Studies undertaken in CDU on external mode in any semester or study period
  • Outgoing cross-institutional enrolment

It is important to remember that if you receive advanced standing, these units do not count towards your study at CDU and should thus not be included in your external study calculations.

Moreover, you also need to be enrolled in at least 1 internal (on-campus) unit in each compulsory study period. The academic year at CDU consists of the following:

  • 2 compulsory study periods: Semester 1 and Semester 2
  • 1 non-compulsory study period: Summer Semester

Monitoring your external enrolment is your responsibility during your enrolment at CDU, and exceeding this enrolment may have serious implications on your student visa. Ensure that you adhere to your study plan at all times, and plan ahead for your external enrolments.

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Cross-institutional enrolment

In the case of elective units not being available at CDU, students may choose to enrol cross-institutionally in units, to gain credit towards their study. This process is facilitated through Student Central and allows students to study a greater selection of units as a part of their final degree.

On occasion, this process can allow students to enrol internally into units at other institutions during non-compulsory study periods, and study at another location in Australia while remaining on a CDU CoE.

To apply for cross-institutional enrolment, students should apply for Outgoing Cross-institutional (CDU Students) via the appropriate CDU eForm.

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Change of provider

Within the first six months of study for the principal course, an international student may only transfer to another education provider with the permission of Charles Darwin University and the Department of Home Affairs.

You can only transfer to another education provider within the first six calendar months of your principal course if Charles Darwin University provides you with a Letter of Release. This letter is required before you can enrol in another program at a different institution.

To obtain a Letter of Release, submit the following documentation:

  • A completed Letter of Release request form
  • An Offer letter from another registered provider
  • Other supporting documents (if applicable) such as a medical certificate, a letter of support, etc.

You are advised to familiarise yourselves with the International Students – Transfer Between Registered Providers Procedures to understand how your Letter of Release request will be assessed.

If you have completed more than six months of study for the principal course, you will not need to provide a Letter of Release to your next educational institution, but you still need to request a Course Cancellation at Charles Darwin University.

To request a Course Cancellation, submit the following documentation:

  • A Course Cancellation eForm
  • An Offer letter from another registered provider
  • Other supporting documents (if applicable) such as a medical certificate, a letter of support, etc.

You are also required to notify the University within seven days of receiving the new electronic Confirmation of Enrolment certificate or evidence of enrolment.

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CDU Terms of Agreement

Key responsibilities of international students are mentioned in the CDU Terms of Agreement, which was sent to you in an email at the commencement of your studies. You are expected to revisit and familiarise yourself with these responsibilities to ensure compliance with the conditions of your visa and your obligations under Australian immigration law.

These responsibilities pertain to but are not limited to, attending a compulsory Orientation program, enrolling or changing enrolment promptly, paying tuition fees fully and promptly, updating details following a change in address or contact information, and maintaining full-time enrolment on campus.

You also are expected to maintain satisfactory academic progress and successful course completion within the period specified in your letter of offer and CoE, i.e., the period of your student visa. Additionally, you must inform the University if you are unable to continue studying, and should familiarise yourself with the circumstances which could lead to cancellation or suspension of your enrolment. Cancellation of enrolment may result in a breach of your visa, meaning you may be required to leave the country.

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Changes to your enrolment

To prevent changes to your enrolment that may negatively affect your timely course completion, we recommend that you contact relevant support staff before changing your enrolment.

Subject selection

For each course of study, CDU has already prepared Recommended Study Plans. To find your recommended study plan, simply visit the CDU Course Catalogue and click on the Study Plan tab.

Should you wish or be advised to digress from the Recommended Study Plan, we recommend that you contact Student Central for advice on subject selection.

Please visit Student Central for more information regarding the services offered.

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Trouble enrolling

If you are having difficulties enrolling into subjects, please email enrolmenthelp@cdu.edu.au or visit Student Central if you are in Darwin, or the campus reception desk if you are in Sydney or Melbourne.

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Completing your course on time

International students must strive, at all times, to complete their studies by the completion date specified on their Confirmation of Enrolment (CoE) document. This means that under normal circumstances you must complete at least 80 credit points per academic year, or as listed in the Recommended Study Plan.

The academic year at CDU consists of 2 compulsory study periods, Semester 1 and Semester 2, and 1 non-compulsory study period, Summer Semester.

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Reducing your enrolment

As an international student, it is expected that you will complete your program of study within the period outlined on your Confirmation of Enrolment (CoE). This means that all international students are required to undertake a full-time study load of 80 credit points per academic year. This is usually done over two compulsory study periods, Semester 1 and Semester 2.

If you’re not able to study the full-time load requirements, you’ll need to make an application for a Reduced Study Load and provide appropriate documentation. 

Semester 1 2019 applications assessment period will open from 1 February 2019 and will close on 31 March 2019.

Applications for Reduced Study Load are assessed as per the National Code requirements and can be approved only in certain circumstances. These include:

  • Academic difficulties, e.g. you’re being identified as Under Review (UR) or Unsatisfactory Progress (UP).
  • Compassionate and/or compelling circumstances, i.e. circumstances beyond the control of the student (for example illness, disability, bereavement, a traumatic experience) for which you must provide appropriate documentation. Documentation must directly address how your circumstances have affected (or will affect) your course progress if you undertake a full-time study load.
  • Unexpected changes to the course structure and unit availability.
  • Unable to meet prerequisite requirements or program rules.
  • Granted advanced standing (credit transfer) AND able to complete by CoE end date.
  • Studied extra units during non-compulsory study period AND able to complete by CoE end date.

If you are studying in your last semester, you do not need to obtain permission to reduce your study load. Additionally, you do not need permission to reduce study load while studying Summer Semester.

Each application for a Reduced Study Load is assessed on a case by case basis by the international support team and the outcome will be available to you within ten (10) working days.

FAQ about Reduced Study Load (PDF 80KB)

Apply online: Reduced Study Load

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Online and distance learning

Students can study up to 33 percent of their total courses through online or distance learning. However, there are rules about how much you can study online/distance at specific times of the year.

No student can study entirely online or by distance in any compulsory study period (i.e. Semesters 1 and 2). This means that in every compulsory study period, you must be enrolled in at least one face to face unit.

This rule does not apply in non-compulsory study periods (i.e. Summer Semester) in which students may study entirely online/distance subjects if they want to.

If a student is in the last study period of a course, with only one subject to complete the course, the student must not study this unit online or by distance education in Australia unless the period in which the student will complete the course is a non-compulsory study period.

If a student has only one unit to complete in a compulsory study period, and the unit is available by distance or online, the student may ask the provider to cancel the CoE (thus no longer requiring a student visa) and return to their home country to complete the final unit of the course by distance or online.

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Intermission

International students who wish to take a break from the study are required to apply for either an intermission or a short-term leave of absence.

A student may request a temporary deferment or suspension to their enrolment on the grounds of compassionate or compelling circumstances (for example, illness where a medical certificate states that the student is unable to attend classes, the serious illness or death of a family member, or some other compassionate or compelling circumstance that is beyond the control of the student and for which they can provide evidence).

Intermission is only available to students who have completed at least one unit. If you do not re-enrol or apply for an intermission by the relevant Census date, the University then considers you lapsed from your course. You will then need to reapply to continue your studies.

International students who defer their studies under the above-listed circumstances are obliged to leave Australia unless circumstances apply such as extreme illness, hospitalisation, or airline regulations regarding travel during pregnancy.

The standard period of intermission is one semester, and this can be approved up to two consecutive semesters. The maximum length of intermission is 12 months.

To apply, please log into the CDU eForm Centre and apply for Intermission. You’ll need to attach appropriate evidence to support your application. These can be a:

  • Medical document
  • Counsellor’s letter
  • Any other supporting document provided by a recognised authority

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Extending your studies (CoE Extension)

A Confirmation of Enrolment (CoE) is a legal document produced by a Registered Education Provider (University) which indicates the full-time duration of a program.

International students on student visas are expected to complete their program by the course end date specified in their Confirmation of Enrolment.

In order to complete the program of study by the designated course end date, a higher education student needs to enrol and successfully complete 80 credit points per academic year. VET students must complete the required number of hours and successfully complete all units of study.

The expected duration of study specified in the student’s CoE must not be exceeded, except in these circumstances:

  1. Compassionate or compelling circumstances (for example, illness where a medical certificate states that the student was unable to attend classes or where the registered provider was unable to offer a pre-requisite unit)
  2. Where the registered provider has implemented an intervention strategy for students who were at risk of not meeting satisfactory course progress, or
  3. Where an approved deferment or suspension of study has been granted

In order to apply for a CoE extension, students can complete an online CoE extension application form together with appropriate evidence supporting their inability to complete their course of study within the given timeframe.

If you have any questions about this process, please email the International Support Team at international@cdu.edu.au.

APPLY ONLINE: CoE Extension

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Changing course

Changing your program is an important decision which requires careful consideration and thorough research. Before deciding to change program, you are encouraged to arrange a meeting with the Course Coordinator of the program that you wish to transfer to. This meeting is important it provides an opportunity to discuss the new program’s requirements and outcomes.

You must also make sure that you understand the implications of changing course to your student visa. Please also refer to your student visa conditions.

Important Information:

    • To be eligible for a course change, you must meet all the admission entry requirements (i.e. academic, English and GTE criteria) of the course that you are applying for
    • Your application will be assessed only after grade release date
    • Unless approved for a course change/transfer, you are required to continue your original course of study following your original recommended study plan
    • For approved course changes/transfers, 2019 tuition fees for new commencing international students will be applied, please refer to International course listing and fees
    • Application must be submitted by the deadline
    • For students who have received Unsatisfactory Progress notice, course transfer/ change will not be processed until the progression process is completed. Refer to Higher Education Students - Academic Progression Procedures

How to apply

For Higher Education students

Step 1. Submit an online application via StudyLink for the new course at https://student-cdu.studylink.com, and upload a Statement of Purpose for Course Change (PDF 127KB) as attachment in the online application.

Step 2. Submit relevant form

a. If your total achieved credit points are less than 40 in your current course i.e. total of any previous advance standing and passed units in your current course: Submit HE113 Application for Exemption Form (PDF 79KB) along with your StudyLink online application (see Step 1)

OR

b. If you have currently achieved 40 or more credit points in your current course i.e. total of any previous advance standing and passed units in your current course: Submit Course Transfer online via CDU eForms

For VET students

  1. Submit an online application via StudyLink for the new course at https://student-cdu.studylink.com
  2. Upload a Statement of Purpose for Course Change (PDF 127KB) as an attachment in the online application

Helpful links

Charles Darwin University responsibilities

Charles Darwin University responsibilities

All Australian universities accepting international students must follow a strict set of laws to ensure the international student is provided with fair and equitable service in accordance with the Education Services for Overseas Students (ESOS) Act 2000. This legislation aims to enhance Australia’s reputation for world-class education, ensure tuition protection, and support the integrity of the student visa program.

Charles Darwin University, along with all education and training providers offering courses to international students studying in Australia on a student visa, is required to:

  • Register on CRICOS
  • Meet quality assurance standards
  • Comply with tuition and financial assurance requirements
  • Meet the obligations of registered providers
  • Report students who do not comply with student visa conditions to the Department of Home Affairs

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