Microsoft Office 365 is being introduced to provide the flexibility that CDU staff and students demand from their CDU email. It allows:
- anywhere access to your CDU email across computer, phone, and other smart devices, so users can stay in contact anywhere, at anytime
- the ability to save your files on the go using OneDrive for Business
- you to work anywhere using the online range of the Microsoft Office Suite (Word, Excel and PowerPoint).
In addition to Exchange Online, staff and students are provided with five licences for the Microsoft Office Suite 2016 as part of the Microsoft Office 365 package.
Note: Check out the first drop down panel below titled, "who is eligible for Office 365?"
Office 365 is freely available to the following only:
- CDU employed staff
- Menzies employed staff
- CDU enrolled students
If you are unsure, please contact the ITMS Service Desk on (08) 8946 6600 to confirm.
Please note:
- Eligibility ceases along with employment/enrolment. Once your account with CDU (staff/students) ends, your licence for the Office 365 packages will expire (please keep a record of any previous licences you may have had prior to installing Office 365 products).
- Should you already have a Office 365 license from somewhere else, it is possible that you will not see all the applications you are entitled to, such as Publisher and Access, until you use your CDU account.
As part of the ongoing improvement to IT services, CDU in cooperation with Microsoft, have negotiated to offer and support a more robust, stable, accessible, and consistent email service which includes:
- increased mailbox size (50GB per user)
- improved speed of delivery for emails
- increased redundancy and disaster recovery
- greater mobility and connectivity options.
Microsoft Office 365 has many features which makes conventional email more accessible and flexible for CDU staff and students. In addition, Office 365 also offers several features to the advantage of faculties and staff. Some of the highlights include:
- increased availability - with online storage, emails have a 99.99% uptime, providing CDU staff and students have a reliable network/data connection.
- flexibility - using a web-based interface, emails will be available on any device that has a network connection and a web browser.
- email Protection (SPAM/Virus protection) - email protection works to block more than 99% of spam, viruses, worms and other harmful content.
- more email capacity - 50Gb per mailbox compared to the 1Gb currently offered.
- better mobile support for all smart devices - Office 365 products and licences cover all major devices ranging from smartphones to personal laptops.
- Office 365 Licences - CDU staff and students are provided with 5 x Office 2016 licences as long as you are a current staff or student. Which means that you are free to install the local software on your personal devices.**
Please note: both CDU staff and students are free to consume the five licences at their own discretion, however ITMS cannot provide troubleshooting or assistance on personal devices.
Microsoft has a lot of useful information on using Office 356 and Office 2016. Below are some links to get you started.
- What's new and improved in Office 2016
- Office 2016 Quick Start Guides
- Office 2016 Training - (individual products Word, Excel, PowerPoint)
Clutter is a feature of the new email environment that learns the way you manage your mailbox and assists you in sorting low priority email into a folder to keep your inbox free from clutter. While the system learns your habits, you may need to keep an eye on the Clutter folder, in case more important messages are directed there inadvertently.
There are a couple of ways in which you can aid Clutter to make the learning process simpler:
- For items in the Clutter folder you would like put back in your inbox – simply right click and move to the inbox, or drag the message to the inbox.
- For items in inbox that are Clutter - simply right click and move to the Clutter folder, or drag the message to the clutter folder.
If at any point you would like this feature turned off, please follow the steps below:
- Follow the steps at the beginning of this page to sign in to Outlook Online (webmail).
- Then, go to Settings
> Mail > Automatic processing > Clutter. - Untick 'Don't separate items identified as Clutter'
- Click Save.
Note: The Clutter folder will remain visible in Outlook after you turn off Clutter feature. Outlook Online has more options when it comes to managing clutter. Click the gear Icon and search for Clutter to learn more.
These instructions are for the installation of Office 2016 on a personal computer - for CDU devices, please request from ITMS via LogIT.
Minimum Specifications
Please make sure your Windows device meets these system requirements before proceeding:
| Operating Hardware | Minimum Specifications |
| Memory | 1 GB RAM (32-bit); 2 GB RAM (64-bit) |
| Processor | 1GHz or faster x86-bit or x64-bit processor with SSE2 |
| Hard Disk | 3.0 GB of available disk space |
| Display | 1024 x 768 screen resolution |
| Graphics | Graphics hardware acceleration requires a DirectX 10 graphics card |
| Operating System | Windows 7, Windows 8, Windows 10, Windows Server 2008 R2, or Windows Server 2012 |
Installation
Login to the CDU Portal with your CDU email address and password.
Click the "Office 365" tile
Once inside click the Office 365 logo
Click the "Install Now" button
Note: You might prefer to untick the two boxes that will make changes to your browser's search engine and home page.
And follow the instructions provided on screen.
Should you need further Assistance
Microsoft provides a comprehensive installation guide for Windows devices - These instructions will only work once you have had your email migrated to the online email environment.
These instructions are for installation of Office 2016 on a personal computer - for CDU devices, please request from ITMS via LogIT.
Minimum Specifications
Please make sure your Mac device meets these system requirements before proceeding:
| Operating Hardware | Minimum Specifications |
| Memory | 4GB RAM for Office 2016 on Mac |
| Processor | Intel Processor |
| Hard Disk | 6GB HFS+ hard disk format for Office 2016 for Mac |
| Display | 1024 x 768 screen resolution |
| Graphics | Graphics hardware acceleration requires a DirectX 10 graphics card |
| Operating System | Office 2016 for Mac requires Mac OS X 10.10 (Yosemite) or later. Office for Mac 2011 requires Mac OS X 10.6 (Snow Leopard) or later. |
Installation
Login to the CDU Portal with your CDU email address and password.
Click the "Office 365" tile
Once inside click the Office 365 logo
Click the "Install Now" button
Note: You might prefer to untick the two boxes that will make changes to your browser's search engine and home page.
And follow the instructions provided on screen.
Should you need further Assistance
Microsoft provides a comprehensive installation guide for Mac devices - These instructions will only work once you have had your email migrated to the online email environment.
Note: In order to be prompted to install Office 2016, your Mac OS needs to be at Version 10.10 or later.
Yes, if you already have a copy of Microsoft Office 2016 you can use this, but you need to Switch Accounts and use your CDU account.
How to do this?
Open any Office application (Word, Excel etc) and in the top right corner is the account you are using. You can switch from this to your CDU account by clicking "Switch Account"
You need to click "Add Account" and use your CDU email address and password.
This will allow you to use one of the licenses, provide by CDU, to use Microsoft Office 2016.
If you have reached the maximum allocated licences for your CDU account, you can de-activate some of the licences using these instructions provided by Microsoft.
To connect your personal devices to your CDU email refer to this page which has information on most common devices.
Once you have logged into Office365 you can download either Office 2016 or Office 2013
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