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Factsheets, forms and templates

The Research Grants and Business Development (RGBD) team have a range of factsheets, forms and templates to assist you with your project applications and contract management.

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Looking for a fact sheet on a topic we have not covered here? Please let us know your suggestions for future fact sheet topics by emailing them to


For any other forms not listed here, please contact the RGBD team


There are numerous templates available from the RGBD team:

  • Costing proforma
  • Contracts/agreements
  • Sub contracts/sub agreements
  • Memorandum of understanding
  • Letters of intent
  • Confidentiality agreements

View further information on Categories research income here.

There are four types of research and development (R&D) activities as defined in the Australian Standard Research Classification.

Pure Basic Research

Experimental and theoretical work is undertaken to acquire new knowledge without looking for long term benefits other than the advancement of knowledge.

Strategic Basic Research

Experimental and theoretical work is undertaken to acquire new knowledge directed into specified broad areas in the expectation of useful discoveries. It provides the broad base of knowledge necessary for the solution of recognised practical problems.

Applied Research

Original work that is undertaken primarily to acquire new knowledge, with a specific application in view. It is undertaken either to determine possible uses for the findings of basic research or to determine new ways of achieving some specific and predetermined objectives.

Experimental Development

Systematic work, using existing knowledge gained from research or practical experience for the purpose of creating new or improved products/processes.

The following broad guide is provided to help you determine whether your research project should be categorized as a grant or a contract.  A 'yes' answer to any of the questions below would indicate that your project is most likely a grant, a 'no' answer would indicate that it is more likely to be a contract.

  • Is it listed on the Australian Competitive Grants Register?
  • Does the University fully/wholly own the intellectual property arising from the project?
  • Is the project awarded through a general or open funding call/round?
  • Does the funding body/sponsor only fund direct costs?        




  • Research contracts are usually the result of commissioned research (including research consultancies), with specific deliverables, outputs and outcomes tied to funding payments and determined by the sponsor/client.
  • There are specific obligations around the performance of the project.  Resulting project Intellectual Property will generally have conditions/restrictions placed on it regarding ownership and publication of results.  The contract may also have specific termination clauses.
  • Full payment may be tied to the completion of a particular milestone, output or outcome.


  • The researcher has more control over the nature of the project, its deliverables and outcomes.
  • The publication of project results is generally encouraged or even a requirement as the research is usually funded to contribute to fundamental knowledge.  Intellectual Property is normally owned by the University.
  • Payment is not generally tied to the achievement of particular milestones.


A consultancy involves the purchase by external agencies of:

  • the skills and expertise of University staff and/or
  • access to University equipment or facilities

 to work on a specific project.  Consultancies are generally priced at full cost recovery.

The Australian Vice-Chancellor's Committee (AVCC) provide the following guidelines regarding how to differentiate between the four different categories of externally funded projects:

(a) Collaborative projects in which the University and a partner undertake jointly some academic activity such as research, development, or course development and presentation.

(b) Contract work in which an outside body may ask the University to develop a set of course materials for a specific purpose or to carry out a specific research project.

(c) Sponsored projects in which funding is generally provided in response to a proposal from the University, often on a competitive basis.

(d) Consultancy in which University skills, expertise and facilities are essentially hired by an outside body.

When completing a research grant application form or when completing the University's internal approval form, you will be requested to list the Fields of Research (FOR) and Socio-Economic Objective (SEO) codes that best relate to your proposed project. 

These codes are also called Australian and New Zealand Standard Research Classification (ANZSRC) codes. They are used in the collection, analysis and dissemination of research and experimental development (R&D) statistics in Australia and New Zealand.

What are these codes?

Fields of Research (FOR) Codes

These codes enable Research and Development (R&D) activity to be categorised according to the methodology used in the R&D, rather than the activity of the unit performing the R&D or the purpose of the R&D. 

The categories in the classification include major fields and related sub-fields of research and emerging areas of study investigated by businesses, universities, tertiary institutions, national research institutions and other organisations.

Socio-Economic Objective (SEO) codes

The SEO classification allows R&D activity to be categorised according to the intended purpose or outcome of the research, rather than the processes or techniques used in order to achieve this objective.

Why do we need these codes?

The University uses these codes for its reporting purposes and so it is important that you provide the most accurate 4 digit code(s) for your project so its activity is captured in the appropriate field.

Where can I find these codes?

The FOR and SEO codes are located on the Australian Bureau of Statistics website.

When selecting FOR and SEO codes from the Australian Bureau of Statistics website please be sure to follow the links at the bottom of the relevant Division page to select the 4 digit subsection code.

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