Multi-institution/partner organisation agreement (ARC)

In ARC funded projects where the University collaborates on projects with other organisations, the collaborative arrangement of the parties needs to be formally outlined in a Multi-institution/Partner Organisation Agreement, even if funds are not being transferred between the organisations involved.

Please note: the ARC Funding Rules require the University to have a written and signed agreement with all partner and collaborating organisations before a Project commences. 

A Partner Organisation is generally an industry partner and a Collaborating Organisation is generally another University.

Charles Darwin University has templates available that must be used for these instances. 

This ensures that the agreements formed align with the ARC’s requirements, as stated in their applicable funding rules and in the overarching ARC Funding Agreement.

When Charles Darwin University is the administering organisation:

  • All Chief Investigators on the grant must agree on the dispersal of funds between organisations.
  • The Office of Research and Innovation (ORI) will negotiate with and obtain signatures from partner and collaborating organisations and arrange for the University’s delegated authority to sign.

When Charles Darwin University is NOT the administering organisation:

  • All Chief Investigators on the grant must agree on the dispersal of funds between institutions.
  • The CDU Chief Investigator should request a Multi-Institution/Partner Organisation Agreement from the first named Chief Investigator on the project.
  • The CDU Chief Investigator should forward the Multi-institution/Partner Organisation Agreement to the Office of Research and Innovation (rgbd@cdu.edu.au) together with a copy of the grant application, the letter of award and confirmation that any share of funding is correct.
  • The ORI will review the agreement, negotiate it if necessary, and obtain the signature of the University’s delegated authority.
  • When the agreement is executed by all of the Parties, the ORI will request a restricted cost code be created for the project (if CDU is receiving funds for this project).

Student Deeds:

In addition to entering into a Research Agreement with the Partner Organisation(s) and Collaborating Organisation(s), any student involved in the Project should have already signed a Deed of Assignment upon the commencement of their scholarship.  

This Deed transfers any intellectual property created by the student under the Project to Charles Darwin University (except for copyright in the student thesis) and also imposes non-disclosure obligations on the student regarding Project material. 

It is the responsibility of the Chief Investigator to ensure this is in place prior to a student commencing work on an ARC Grant.