Progression

Course progression

Student successs is important to us at Charles Darwin University. We want our students to succeed in their studies and graduate within the required timeframe for their course. Depending on the Undergraduate course, the timeframe for completion is either two, three or four years of full-time study; or the part-time equivalent, which is four, six or eight years of study, respectively.

A Study Plan will help you to track your studies to complete your course on time.

Monitoring student progress

All students start their higher education course with a 'satisfactory' academic status.

The University recognises that a student's academic performance may fluctuate during their time in study due to a range of factors that may place the student at risk of losing their satisfactory academic standing.

The monitoring of student progress is undertaken as a proactive, enabling strategy that aims for the early identification of students at risk and the implementation of flexible, practical and achievable strategies to assist students to achieve their learning potential. Note: these procedures exclude students in VET programs and Higher Degree by Research programs.

By monitoring student progress, the University aims to:

  1. Facilitate the early identification of students whose academic performance is less than satisfactory;
  2. Establish an intervention and success strategy for students at risk to ensure they are provided with access to appropriate support, resources and assistance; and
  3. Provide a clear procedure for the exclusion of students who continue to make unsatisfactory progress.

Progression Periods

There are two Progression Periods each year, which start after grade release in Semester 1 and Semester 2.

  • Progression Period 1 - assesses a student's academic performance in Semester 1 and Study Period 1 of the current year; and Study Period 4 and Summer Semester of the previous year.

  • Progression Period 2 - assesses a student's academic performance in Semester 2, Semester 3, Study Period 2 and Study Period 3.

A student who has fail grades may lose their satisfactory academic standing and be assessed as either 'Under Review' or 'Unsatisfactory Progress' during a progression period, and will be notified as such by the Engagement and Progression Team.

If you receive a notice of Under Review or Unsatisfactory Progress, you need to respond according to the instructions in your letter. Not responding to the notice may impact your place in the course. Find out more below.

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A student is Under Review if the student has:

  • Failed the same unit or a previous version of the same unit twice; and/or
  • Received fail grades in units that total half (50%) or more of the credit points attempted during the Progression Period being assessed. 

The Under Review Notice will be sent by email to the student’s official University email address.

The Under Review Notice will instruct the student on what they need to do and who they can contact.

The aim of the Under Review Notice is to identify the barriers to successful study for the student and to implement a tailored Learning Success Plan for the student, in consultation with the student.

A student is considered to be making Unsatisfactory Progress if the student failed the same unit or a previous version of the same unit three or more times.

A student will also be considered to be making Unsatisfactory Progress if the student:

  • Was, in the previous Progression Period in which they were enrolled, Under Review; and
  • In the Progression Period being assessed, received fail grades in units that total half (50%) or more of the credit points attempted. 

The student will receive an Unsatisfactory Progress Notice by email to their official University email address. 

The Unsatisfactory Progress Notice requires the student to provide a written Student Response via an online Progression Questionnaire (a link is provided in the letter) which allows the student to provide the following information:

  • Issues that have impacted on the student's performance;
  • Actions the student will undertake to improve their academic performance;
  • Support Services the student has accessed to assist them improve their academic performance; and
  • Any supporting documentation.

it is important to provide the student response via the online Progression Questionnaire so that the response can be confirmed as received through the progression student management system. The University endeavours to respond to the student's questionnaire response within ten (10) days.

If the College Dean allows the student to remain in the course, a Learning Management Plan will be implemented for the student for the next semester enrolled.

A student who does not submit their Student Response to the Unsatisfactory Progress Notice by 01 August for Progression Period 1 or 15 December for Progression Period 2 will be issued with an Exclusion Notice (see below for more details).

In cases of special circumstance, an extension may be granted to submit a Student Response via the online Progression Questionnaire. Email progression@cdu.edu.au stating your special circumstance to be considered.

International students - for student visa holders, maintaining satisfactory academic performance is a visa condition. Please contact the Office of International Services for further information on how this may affect your Confirmation of Enrolment.

An Unsatisfactory Progress student may be excluded from their course for a 12-month period for one of two reasons:

  1. After considering the Student Response, the College Dean determines that exclusion is the appropriate outcome; or
  2. The student does not reply to the Unsatisfactory Progress Notice (i.e. non-response) within the required response due date of 01 August for Progression Period 1 or 15 December for Progression Period 2

The Intent to Exclude Notice will be sent to the students's official University email address and posted to the student's postal address. The Notice will provide details of why the student will be excluded and advise the student of their option to appeal the decision.

The student has twenty (20) working days to appeal their exclusion notice from the date that they receive their email notification of the intent to exclude. Once the 20 working day appeal deadline is reached, the student will be excluded from their course for a period of 12-months. During the exclusion period, the student will not be able to enrol into any units for their course or apply to transfer into another undergraduate program. The student can apply to enrol in a VET course of study.

International students - for student visa holders, maintaining satisfactory academic performance is a visa condition. Please contact the Office of International Services for further information on how this may affect your Confirmation of Enrolment.

Students who are returning to study after a 12-month exclusion from being Unsatisfactory Progress will need to email the Engagement and Progression Team at progression@cdu.edu.au advising of their intention to return to study. The student may also request an updated, personalised Study Plan and help on developing a Learning Success Plan to get back on track with their studies.

For comprehensive information on course progression, please download the Higher Education Students Progression Procedures (PDF 84KB).

The Engagement and Progression Team is here to help

The University's Engagement and Progression Team is available to provide a service to all students who may need support to get back on track with their studies. The University encourages students to seek help early. For example, when the student first start to experience difficulties or has received their first fail grade.

A member of the Engagement and Progression Team will be able to help a student develop a personalised Learning Success Plan and to provide information and contacts to relevant student support services according to the student's particular needs.

The Team is available to be a continual point of contact for the student until the student is back on track with their studies.

Please note: contact with the Engagement and Progression Team is available through phone and email only.

Contact

Engagement and Progression Team
Tel: (08) 8946 7187
Email: progression@cdu.edu.au