Purpose

To allow the creation and maintenance of Unit Details Associated with Advanced Standing Records of Students

SubSystem

Advanced Standing Unit

SPECIAL NOTE:

This file (ADV4200b) is part two of a three part series of files for ADVF4200. This file explains the screen that appears after selecting the Unit Details button. This button appears in the bottom block of ADVF4200.

This section ONLY deals with the Unit Details button. For a full description of ADVF4200, see AD4200A.

Advanced Standing Unit is accessed via the Unit Details button at the bottom of the block.

There are two types of Advanced Standing recorded in the System:

• Advanced Standing in a specified Unit, recorded using this screen and
• Advanced Standing for a Unit Level, recorded using the Unit Level Details screen.

Advanced Standing in a Unit recognises that a student has undertaken prior studies or has experience which has a degree of equivalence to the Unit (the Unit being part of the course requirements of the current Course Attempt). The effect of gaining Advanced Standing in a Unit can be:

• Credit for the Unit. The student is exempted from the requirement to study the Unit but is nevertheless entitled to credit for it.
• Partial Credit for the Unit. The student enrols in the Unit and is exempted from some of the study requirements of the Unit. Credit for the Unit is dependent on successful completion of the remaining requirements.
• Preclusion from the Unit. The student is prevented from enrolling in the Unit but may enrol in alternate Units. No credit is granted for the prior study/experience.

The System permits recording of each of these results. Full credit and preclusion have significant impacts within the System. These are elaborated below. Partial credit is recorded here but has no subsequent impact in the System.

The Rules sections, below, contain important information regarding transactions using this screen. The Notable Effects section, below, details the effects of the various attributes of an Advanced Standing Unit record.

The operation of the Advanced Standing Subsystem, including the recording process and use of 'Granting Statuses' is elaborated upon in Understanding Advanced Standing.

Each field is described in detail in the Subsystem Glossary.

For example, a student applies for Advanced Standing in the Bachelor of Commerce. Two years earlier, the student completed Units in the first year of a computing degree but then withdrew from the course. An assessment is made of the student's application for Advanced Standing with the following results:

• The student is granted full credit for the Unit 'MAN101 - Introduction to Computing' on the basis that the previously studied Unit 'Elementary Computing' is equivalent. MAN101 is recorded on the System as Advanced Standing type CREDIT, percentage 100 and Granting Status APPROVED. The job ADVJ4411 detects when the student's Course Attempt is confirmed (status ENROLLED), changes the Granting Status to GRANTED and deletes the Student Unit Attempt MAN101. The Advanced Standing Unit may be included for 'completion' and 'progression' purposes.
• The student is granted 75% partial credit for 'MAN105 - Basic Accounting' because the previously studied Unit 'Accounting Principles' has almost identical course content apart from an important module. The student is exempted from most of the Unit but must complete the outstanding module (the remaining 25%) to gain credit for the Unit. MAN105 is recorded on the System as Advanced Standing Type CREDIT, percentage 75 and Granting Status APPROVED. The job ADVJ4411 detects when the Student's Course Attempt is confirmed (status ENROLLED) and changes the Granting Status to GRANTED. This has no other effect within the System.

Note: This is only a description of what is shown when the Unit Details (Advanced Standing Unit) button is selected. See AD4200A for a full description of other aspects of ADVF4200.

The Person block contains:

• Person ID
• Sex
• Date Of Birth

The Advanced Standing Unit overlay contains:

• Unit
• Version
• Adv Stnd Type
• Percentage
• Credit Pts
• Granting Status

Tabs

• Administrative Details
  • Unit Title
  • Apporved
  • Granted
  • Authorised By
  • Crs Grouped check box
  • Not Transferable check box
• Basic Details
  • Institution
  • Course Type
  • Advanced Standing source
  • Last Year Of Enrolment
  • Completed check box
• Comments

  Buttons

• Unit Level Details
• Back

Rules/Notes:

For details of the Unit Level Details button - Advanced Standing Unit Level, see ADV4200C.

This form sets a global variable when a Student Unit Attempt is granted as Advanced Standing. The global variable is set to TRUE and a warning message displayed to the user saying that the Student Unit Attempts are logically deleted. The global variables are used in ENRF3000 – Record Enrolments when the user returns to the form from ADVF4200. It is used to re-query the Student Course Attempt block so that the Student Unit Attempts that are granted Advanced Standing are not displayed.

Rules/Notes:

A query cannot be performed in this block. It is necessary to select the Back button to return to the Student Advanced Standing screen to inquire on another Course Attempt or another student.

• Ensure that the correct Student Course Attempt is displayed in the top block
• Enter Insert mode
• Enter the Unit Code and Version Number for the Unit in which Advanced Standing is being recorded, in the Unit and Version fields respectively (or select the Unit version from the list of values in the Unit field) of a blank record. (The Version Number will default where there is only one active version of a Unit.)
• The following data is defaulted:
• Adv Stnd Type (Advanced Standing Type) defaults to CREDIT
• Percentage defaults to 100.00
• Credit Pts (Credit Points) or Contact Hrs (Contact Hours) defaults to the Enrolled value for the Unit version,
• Granting Status defaults to APPROVED
• Unit Title corresponding to the Unit version
• Approved date defaults to the current date
• Expiry date is calculated from the current date plus the Expiry Date Increment
• Authorised By is entered manually the first time this form is used in a session. Subsequent entries default to the last recorded authorisor
• Basis Institution defaults to the institution defined as such in Advanced Standing Configuration

• Amend defaulted data as required
• Update remaining fields as required, i.e.:
  • Crs Grouped check box - this check box is not used generally. Where it is used, it indicates that while the Unit is owned by an Organisational Unit other than the one which owns the course, a decision has been made to regard the Unit as satisfying part of the course's core requirements. There is no functionality within Callista which utilises this check box
  • Not Transferable check box - if ticked, it prevents the Unit or Unit Level details from being transfered during Course Transfer
  • Last Year of Enrolment
  • Crs Type
  • Completed check box
• If the Advanced Standing type is PRECLUSION you have the option to record alternate Units (Units in which the student may enrol in lieu of the precluded Unit) by:
  • Selecting the Alternate Units tab
  • Entering (or selecting from the LOV) an alternate Unit Version
  • Selecting the Optional check box if study of this alternate is Optional. Leaving the check box deselected means that the student must study the Alternate Unit.
  • Select the Back button
• Select the Comments button and enter comments if required
• Save

Rules/Notes:

Recording an Advanced Standing Unit sets the Granting Status to APPROVED

Advanced Standing can be manually changed from APPROVED to GRANTED where the student Course Attempt status is INACTIVE, INTERMIT or ENROLLED.

The Grant Advanced Standing job (ADVJ4411), amongst other things, changes the status of Advanced Standing application records from APPROVED to GRANTED when the Student Course Attempt's Status is ENROLLED only.

Granting Statuses and their use are explained in detail in Understanding Advanced Standing. See also documentation for the Grant Advanced Standing (ADVJ4411) and the Expire Advanced Standing (ADVJ4412) jobs.

The rules for modifying records, below, also apply to changes made to default values for a new record

Changes within this form will have the following notable effects:

• A Unit Advanced Standing type of CREDIT with a percentage of 100 will, when the Granting Status is changed to GRANTED (see ADVJ4411):
• Delete the UNCONFIRMED Unit from the Course Attempt or
• Attempt to discontinue or delete the ENROLLED Unit from the Course Attempt subject to the following conditions:
  • The Unit will be deleted if Advanced Standing is granted prior to the Unit Deletion Cut-off Date
• The Unit will be subject to normal Discontinuation Date criteria if Advanced Standing is granted after the Unit Deletion Cut-off Date but before the Census Date
• Attempt to delete/discontinue subordinate Units where their superior is granted Advanced Standing
• A Unit Advanced Standing Type of PRECLUSION:
  • Prevents enrolment in the specified Unit
  • Attempts to delete/discontinue the ENROLLED Unit as above
• Changing the Granting Status back from GRANTED to APPROVED does not restore a deleted or discontinued Unit Attempt. This must be restored manually
• Changing the Advanced Standing Unit percentage from less than 100 to 100 will not cause the enrolled Unit to be deleted. It must be deleted manually

To modify Unit Advanced Standing Details for a student using the Create Advanced Standing Details form - Unit Details screen:

• Find the record to be modified
• Modify the record
• Save

Rules/Notes:

Granting Statuses and their use are explained in detail in Understanding Advanced Standing

Records, of Granting Status GRANTED, can only have their approval details, Crs Grouped check box and basis details changed

Not Transferable check box - if ticked, it prevents the Unit or Unit Level details from being transfered during Course Transfer.

Only records with Granting Status of APPROVED can have their Advanced Standing Type changed. Advanced Standing Types (CREDIT and PRECLUSION) are explained in detail in Understanding Advanced Standing - Advanced Standing Reference Data

Percentage can only be changed for records of Advanced Standing Type CREDIT and Granting Status APPROVED. A percentage less than 100 (partial credit) results in the record having no flow-on effects in the System

Granting Status changes are constrained as follows:

• The default Granting Status applied to a new Advanced Standing Unit detail record is APPROVED
• The status GRANTED can only be applied to records for an ENROLLED, INTERMIT or INACTIVE student Course Attempt, using this form.
• The status cannot change to GRANTED:
  • After the Census Date unless the Unit is first manually discontinued through ENRF3000
  • If the Unit Attempt Status is INVALID
  • If the Unit Attempt is COMPLETED and passed or INCOMPLETE
• APPROVED records may be changed manually to GRANTED, however, a batch process automatically makes this change when the Student's Course Attempt changes from another status to ENROLLED
• Changing the Granting Status back from GRANTED to APPROVED does not restore a discontinued or deleted Student Unit Attempt (see Notable Effects, below). A discontinued or deleted Student Unit Attempt must be restored manually
• The statuses REVOKED and CANCELLED are applied manually. The status EXPIRED is applied by the System if the record's Expiry Date is reached while the Status is APPROVED (via ADVJ4412)
• A CANCELLED record can only be changed to APPROVED

The dates associated with a record (Granted, Revoked, Expiry, Cancelled) are dynamically configured. Only the dates relevant to the record's Granting Status are displayed

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

Only Advanced Standing Units with a Granting Status APPROVED can be deleted

A warning message is displayed to the user that the Student Unit Attempt is granted Advanced Standing.  This will be the precursor to the unit being logically deleted in ENRF3000. See also first 'Rules/Notes' explanation.