Purpose

SubSystem

SPECIAL NOTE:

This file (ADV4200c) is part three of a three part series of files for ADVF4200. This file explains the screen that appears after selecting the Unit Level Details button. This button appears in the bottom block of ADVF4200.

This section ONLY deals with the Unit Level Details button. For a full description of ADVF4200, see AD4200A.

Advanced Standing Unit Level is accessed via the Unit Level Details button at the bottom of the block.

There are two types of Advanced Standing recorded in the System:

• Advanced Standing in a specified Unit, recorded using the Unit Details screen and
• Advanced Standing for a Unit Level, recorded using this screen.

Advanced Standing for a Unit Level recognises that a student has undertaken prior studies or has experience which, while not being equivalent to a specific Unit, has a degree of relevance to the Student's Course Attempt. The prior studies/experience are assessed as being equivalent to a number of Credit Points at a particular Unit Level (or levels). Separate Unit Level Advanced Standing records are created for each combination of Unit Level (in which Advanced Standing is granted) and basis institution.

Unit Level Advanced Standing is Credit toward the student's course progression and completion.

The Rules sections, below, contain important information regarding transactions using this screen. The Notable Effects section, below, details the effects of the various attributes of an Advanced Standing Unit Level record.

The operation of the Advanced Standing Subsystem, including the recording process and use of 'Granting Statuses' is elaborated upon in Understanding Advanced Standing.

Each field is described in detail in the Subsystem Glossary.

For example, a student applies for Advanced Standing in the Bachelor of Arts. The student has previously studied for and been awarded an Arts Diploma. Due to the general overlap of these two courses the student is granted eight level 1 Credit Points as their Advanced Standing in the Bachelor of Arts.

Another student has partially completed a Bachelor of Education at another institution, completing five first year and two second year Units. They have enrolled in the Bachelor of Arts at this institution. It is assessed that the prior study justifies Advanced Standing of eight Credit Points at level 1 and fours Credit Points at level 2.

In both cases the Advanced Standing is recorded in the System against the students' current Course Attempts.

Note: This is only a description of what is shown when the Unit Level Details (Advanced Standing Unit Level) button is selected. See AD4200A for a full description of other aspects of ADVF4200.

The Person block contains:

• Person ID
• Sex
• Date Of Birth

The Advanced Standing Unit Level overlay contains:

• Unit Level
• Credit Pts
• Granting Status

Tabs

• Administrative Details
  • Approved
  • Granted
  • Authorised By
  • Crs Grouped check box
  • Not Transferable check box
• Basic Details
  • Institution
  • Course Type
  • Advanced Standing Source
  • Last Year Of Enrolment
  • Completed check box
• Comments

• Buttons

• Unit Details
• Back

Rules/Notes:

For details of the Unit Details button - Advanced Standing Unit, see ADV4200B.

Changes within this form will have the following notable effects:

• Unit Level Advanced Standing adds to a student's studies for completion and progression purposes

Rules/Notes:

A query cannot be performed in this block. It is necessary to select the Back button to return to the Student Advanced Standing screen to inquire on another Course Attempt or another student.

• Ensure that the correct Student Course Attempt is displayed in the top block
• Enter Insert mode
• Enter the Unit Level in which Advanced Standing has been approved (or select from the list of values) in the Unit Level field of a blank record
• Enter the number of Credit Points or contact hours of Advanced Standing approved for this level in the Credit Pts (Higher Ed) or Contact Hrs (VET) field
• The following data is defaulted:

• Granting Status defaults to APPROVED
• Approved date defaults to the current date
• Expiry date is calculated from the current date plus the Expiry Date Increment
• Authorised By is entered manually the first time this form is used in a session. Subsequent entries default to the last recorded authorisor
• Basis Institution defaults to the institution defined as such in Advanced Standing Configuration

• Amend defaulted data as required.
• Update remaining fields as required, ie;

• Crs Grouped check box
• Not Transferable check box - if ticked, it prevents the Unit or Unit Level details from being transfered during Course Transfer.
• Last Year of Enrolment
• Crs Type
• Completed check box

• Select the Comments tab and enter comments if required
• Save

Rules/Notes:

Recording an Advanced Standing Unit Level record sets its Granting Status to APPROVED

Advanced Standing can be manually changed from APPROVED to GRANTED where the Student Course Attempt Status is INACTIVE, INTERMIT or ENROLLED.

The Grant Advanced Standing job (ADVJ4411), amongst other things, changes the Status of Advanced Standing application records from APPROVED to GRANTED when the Student Course Attempt's Status is ENROLLED only.

Granting Statuses and their use are explained in detail in Understanding Advanced Standing. See also the Grant Advanced Standing job (ADVJ4411).

The rules for modifying records, below, also apply to changes made to default values for a new record

To modify Unit Level Advanced Standing Details for a student using the Create Advanced Standing Details form - Unit Level Details screen:

• Find the record to be modified
• Modify the record
• Save

Rules/Notes:

Granting Statuses and their use are explained in detail in Understanding Advanced Standing. See also the Grant Advanced Standing job (ADVJ4411).

Granting Status changes are constrained as follows:

• The default Granting Status applied to a new Advanced Standing Unit Level detail record is APPROVED
• The Status GRANTED can only be applied to records for an ENROLLED, INTERMIT or INACTIVE Student Course Attempt, using this form.
• The Status cannot change to GRANTED after the Census Date
• APPROVED records may be changed manually to GRANTED, however, a batch process automatically makes this change when the Student's Course Attempt changes from another status to ENROLLED
• The Statuses REVOKED and CANCELLED are applied manually. The Status EXPIRED is applied by the System if the record's expiry date is reached while the Status is APPROVED
• A CANCELLED record can only be changed to APPROVED

The dates associated with a record (Granted, Revoked, Expiry, Cancelled dates) are dynamically configured. Only the dates relevant to the record's Granting Status are displayed

Not Transferable check box - if ticked, it prevents the Unit or Unit Level details from being transfered during Course Transfer.

• Find the record to be deleted
• Locate the cursor in the record to be deleted
• Delete record
• Save

Rules/Notes:

Only Unit Level records with a Granting Status APPROVED can be deleted