Create ACAI Advanced Standing Details

ADVF2000 - Create ACAI Advanced Standing Details

Purpose	To record Advanced Standing data in an Admission Course Application Instance (ACAI) context.
Subsystem	Advanced Standing	VET Sector Information
Normally Run By	Administration Specialist
Anticipated Frequency	As required
Structure	Blocks	Person
		Admission Course Application Instance Advanced Standing
	Buttons	SCA Advanced Standing (ADVF4200)
		Unit Details
		Unit Level Details

It is here that Admission Course Application Instance (ACAI) Advanced Standing records can be created, updated, deleted, and when pre-enrolled, transferred to a SCA context - Create Advanced Standing Details (ADVF4200). This function mirrors the Create Advanced Standing Details form. The user can, if data exists, switch between the two forms via a navigation button. Lamps indicate if data exists in both forms.

When defining an Advanced Standing record, the user can select from Granting Statuses (Granting Status) of: APPROVED, ASSESSING, CANCELLED, DECLINED, EXPIRED, GRANTED, NOT-APPRVD and REVOKED. The user can not select EXPIRED when creating or updating an Advanced Standing.

Other than a Granting Status of EXPIRED, Unit and Unit Level Advanced Standing records can be created with any Granting Status.

For further insights on the different Granting Status and Dates, see below.

For insights on Advanced Standing see 'Understanding Advanced Standing (ADVINTR3)'. For a glossary of terms, see 'Advanced Standing Glossary (ADVINTR2)'.

This form can be accessed from Direct Admissions Course (ADMF3240), Create Advanced Standing Details (ADVF4200) or the main menu.

The Person block contains:

Person ID
Sex
Date Of Birth

Button

Find Person (ADMF1211)

The Admission Course Application Instance Advanced Standing block contains:

Sector (Pop)
Commence Period
Course (LOV)
Version
Location
Attendance Mode
Attendance Type
Total Approved CP
CH
Total Granted CP
CH
Percentage of Course Requirements Granted
Major Exemption Institution (read-only)
Government Credit Basis (LOV)
VET Field of Education (LOV)
VET Level Detail (LOV)
Government VET Provider (LOV)

Buttons

SCA Advanced Standing (ADVF4200)

Unit Details (Overlay)

Admission Course Application Instance Advanced Standing block contains:

Person ID

Sex

Date of Birth

Commencement Period

Course Version

Location

Attendance Mode

Attendance Type

ACAI Advanced Standing Unit block contains:

Unit Code (LOV)

Version

Adv Stnd Type (Pop)

Percentage

Credit Points

Institution (LOV)

Granting Status (Pop)

Institution Name

Admin Details Tab

Unit Title

Created

Approved

Granted

Cancelled

Authorised By

Crs Grouped check box

Not Transferable check box

Unit Level Details button

Back button

Basis Details Tab

Course Type (LOV)

Advanced Standing Source (LOV)

Last Year of Enrolment

Completed check box

Unit Level Details button

Back button

Origin Course Tab

Origin Course Code (LOV)

Title

Course Type

Yr Last Enrolled

Completed check box

Course Type Description

Unit Level Details button

Back button

Origin Unit Tab

Origin Unit Code (LOV)

Title

Credit Points

Contact Hours

Year Completed

Unit Level Details button

Back button

Alternate Unit Tab

Alternate Unit (LOV)

Version

Achievable Credit Pts

Supervised Contact Hrs

Optional check box

Unit Level Details button

Back button

Comments Tab

General

Not Approved

Declined

Unit Level Details button

Back button

Status Dates Tab

Assessing

Approved

Granted

Not Approved

Cancelled

Declined

Revoked

Expiry

Unit Level Details button

Back button

Unit Level Details Button

Back button

Unit Level Details (Overlay)

Admission Course Application Instance Advanced Standing block contains:

Person ID

Sex

Date of Birth

Course Version

Course Version

Location

Attendance Mode

Attendance Type

ACAI Advanced Standing Unit Level block contains:

Unit Level (LOV)

Credit Points

Contact Hours

Discipline (LOV)

Institution (LOV)

Granting Status (Pop)

Institution Name

Admin Details Tab

Unit Level Description

Discipline Description

Created

Approved

Granted

Cancelled

Authorised By

Crs Grouped check box

Not Transferable check box

Unit Details button

Back button

Basis Details Tab

Course Type (LOV)

Last Year of Enrolment

Completed check box

Unit Details button

Back button

Origin Course Tab

Origin Course Code (LOV)

Title

Course Type

Yr Last Enrolled

Completed check box

Course Type Description

Unit Details button

Back button

Origin Unit Tab

Origin Unit Code (LOV)

Title

Credit Points

Contact Hours

Year Completed

Unit Details button

Back button

Comments Tab

General

Not Approved

Declined

Unit Details button

Back button

Status Dates Tab

Assessing

Approved

Granted

Not Approved

Cancelled

Declined

Revoked

Expiry

Unit Details button

Back button

Unit Details Button

Back button

Notes/Rules:

The three buttons at the base of the main screen; SCA Advanced Standing, Unit Details and Unit Level Details have a (+) or (-) sign next to them. If a record exists a (+) sign is displayed. If no record exists a (-) is displayed. In the case of the SCA Advanced Standing button, a (+) is displayed if Advanced Standing exists for any of the context Person's Student Course Attempts.

The Major Exemption Institution field is a 'read-only' field.

The 'Major Exemption Institution' value is calculated as the institution with the greatest number of 'GRANTED' HE credit points (recorded on the Unit details and Unit Level Details screens), regardless of whether or not the institution is a DEEWR-approved HE provider. In cases where multiple institutions are found, the value in the Default Major Exemption Institution field on form ADVF1110 is used to calculated the Major Exemption Institution value.
(For more information, see the Derivation of the Government Exemption Institution Code for E566 diagram.)

No value will be shown in the 'Major Exemption Institution' field if no institution code was entered (for the Advanced Standing), the course is a VET course, or no credits were granted.

LAMPS

Lamps can appear, depending on the record, to the right of the Admission Course Application Instance Advanced Standing block title. They are:

Student Course Attempt Advanced Standing Exists - this displays when Student Course Attempt Advanced Standing exists in ADVF4200 for the context Admission Course Application Instance.

Under the 'Status Dates' Tab, the label name displays as 'Expired' if current status is expired. Otherwise it displays as Expiry.

Validations include:

When the Advanced Standing AASTU (Advanced Standing Unit) or AASTUL (Advanced Standing Unit Level) record is set to APPROVED or GRANTED then an Authorised By Person ID must be specified.
When creating an Advanced Standing AASTU or ASSTUL record and inserting a Granting Status other than APPROVED or GRANTED, an 'Authorised By' ID cannot be inserted.
Only open Disciplines (at the Unit Level) can be used.
Closed Origin values cannot be selected.
Can only record 'Not Approved' comments for an AASTU or AASTUL record when status is NOT-APPRVD.
Can only record 'Declined' comments for an AASTU or AASTUL record when the status is declined.
Year Completed/Year Last Enrolled cannot be later than the current year.
Once the authorising person ID for an AASTU or AASTUL record is populated (when setting the Granting Status to APPROVED or GRANTED) it cannot be deleted.
Advanced Standing Origin must be from the same institution as the Advanced Standing 'Major Exemption Institution'.
Cannot change the ACAI Advanced Standing Unit Major Exemption Institution while child Origin records exist.
If an INACTIVE Unit Version is selected in the Advanced Standing Code, a warning message is displayed and a Yes/No popup is used to determine further processing.

For Error Messages see 'Possible Error Messages' below.

Granting Status

Depending on what Granting Status is selected, the area after the 'Created' field in the Admin Tab dynamically changes. For example, if ASSESSING was selected as a Granting Status, then the area after the 'Created' date field in the Admin Tab would have an 'Assessing' date field added. The matrix below shows what field/s are displayed, when different Granting Statuses are selected.

Granting Status	Different Date Fields Displayed in the Admin tab
ASSESSING	Created	Assessing	.	.
APPROVED	Created	Approved	Granted	Expiry
GRANTED	Created	Approved	Granted	.
CANCELLED	Created	Approved	Granted	Cancelled
* EXPIRED	Created	Approved	Granted	.
REVOKED	Created	Approved	Granted	Revoked
DECLINED	Created	Approved	Granted	Declined
NOT-APPRVD	Created	Not Approved	.	.

*EXPIRED is greyed out, because presently, ACAI Advanced Standing can never have an EXPIRED status.

The Origin Course and Origin Unit records are not related (even though they are created in one form), therefore, when entering data in one, the other does not need to be populated.

Advanced Standing Origins are maintained in the form, Maintain Advanced Standing Origin (ADVF1190).

Note: Data from the Origin Course Code field in the Origin Course Tab or Origin Unit Code field in the Origin Unit Tab are found in one table, the Advanced Standing Origin Instance Table (ADV_STND_ORIGIN_INSTANCE).

Crs Grouped check box. Has no system functionality. It is used for local development reports to, for example, determine how many units of a course a student has undertaken.

Note: The Granting Status defaults to values defined in Maintain System Advanced Standing Granting Status form (ADVF1180) upon creation of new Advanced Standing records.

The Unit Code (LOV) under the ACAI Advanced Standing Unit block allows for a unit to be 'ACTIVE', 'EXPIRED' or 'INACTIVE'. If an 'INACTIVE' (end-dated) unit version is selected as Advanced Standing, a warning message asks if you want to proceed. Selecting the ‘Yes’ button, returns the user to data entry mode and enables the addition of another unit or saving of the record. Selecting the ‘No’ button will cause the unit to be cleared. If the unit is INACTIVE, Advanced Standing cannot be recorded.

Status Dates Conditions

Granting Status	Date field values set (The Status Dates Conditions below: 1 and 2 apply over and above this matrix)
Granting Status	Assessing Date	Approved Date	Granted Date	Cancelled Date	Expiry/Expired Date	Revoked Date	Declined Date	Not Apprvd Date
ASSESSING	If null set to sysdate – else no change	No change	NULL	No change	No change	No change	No change	No change
APPROVED	No change	If null set to sysdate – else no change	NULL	No change	Derive as per current functionality	No change	No change	No change
GRANTED	No change	If null set to sysdate – else no change	Sysdate	No change	No change	No change	No change	No change
CANCELLED	No change	No change	No change	If null set to sysdate – else no change	No change	No change	No change	No change
EXPIRED (set by job ADVJ4412)	No change	No change	No change	No change	Derive as per current functionality	No change	No change	No change
REVOKED	No change	No change	No change	No change	No change	If null set to sysdate – else no change	No change	No change
DECLINED	No change	No change	No change	No change	No change	No change	If null set to sysdate – else no change	No change
NOT-APPRVD	No change	No change	No change	No change	No change	No change	No change	If null set to sysdate – else no change

Status Dates Conditions:.

When a record is updated and the Status has not been altered, then no Dates will be altered.
The Creation Date is only set once when the record is first created – it cannot be updated.

Last Modified on 23 March, 2009 6:38 PM

History Information

Release Version	Project	Change to Document
11.1.0.0.0.0	1505 - Compliance	Added information for the Major Exemption Institution field, removed field details table.
11.0.0.0.0.0	1351 - End-Dated Courses and Units	Add 'INACTIVE' to Advanced Standing Unit block Unit Code (LOV) and Validation as well as two new error message numbers 14111, 14112
10.1.0.0.0.0	1344 - Advanced Standing - Option 2	New form