STAJ3000 - Transport HE Government Reporting Data to Edge

This job transfers changed/new data from Callista SMS to Edge. Edge will then export this data to HEIMS.

The definition of data packages and their elements can be found at the relevant Government Web site (see Government Links).

Note: The HEIMS data submission process can accept data as of 01/01/2005, so the first time the job is run for 'changes since the last run', all data since 01/01/2005 will be processed. Hence it is it is advisable to run this job first time from an appropriate 'since date', before using the 'since last run' parameter.

After the job has completed, staff can view and edit the data in the Edge system before uploading the data to HEIMS. HEIMS responses will be viewable in Edge. Any subsequent data changes in Callista SMS can then be uploaded to Edge.

Token based security is required to interface with Edge to upload data.
When an Edge instance is created, the SMSSERV user is defined with a password (secret). That username and password is provided to Edge during the processing of this job and a token is obtained. The token is then used to upload data until it expires (the default is set to an hour) and then a new token is required.

STAJ3000 is used by HE institutions and other institutions that cater for VSL students.

This job is accessed via the main menu and can only be run in Schedule mode.

The Transport HE Government Reporting Data to Edge block contains:

Parameters Tab

Edge Instance:

'Process Changes Since Last Run' check box
or
Process Changes Since:(Date)

Data Sets to include (check boxes):

• Campuses
• Courses of Study
• Courses
• Courses on Campus
• Students
• Course Admissions
• Unit Enrolments

Notes

For institutions with multiple instances of Edge, the instance to transfer must be nominated.
Instances of Edge are configured in SECF0200.

Users can opt to process 'All changes that have occurred to relevant Callista data since the last time this job was run' or 'All changes that have occurred since the nominated date (and time)', -- but not both.

Date is recorded as DD/MM/YYYY

Select the check box(es) for the different sets of data which you wish to include in the transfer.
At least one check box must be selected for this job to run.

If one of, Courses of Study and Courses is selected, but not the other; then warning is generated (these are usually reported together).