ENRF3700 - Maintain eCAF Transaction Details

This form is used to display the transaction details of a student's electronic Commonwealth Assistance Form (eCAF) record for FEE-HELP, FEE-HLP-NU, HECS-HELP, SA-HELP and VSL.

This form can be accessed from the main menu or in the context of a Student Course Attempt from the Record Enrolments form (ENRF3000).

The associated history data is available in the Inquire on eCAF Transaction Detail History form (AUDF3250).

The Student Course Attempt block contains:

• Person ID
• Sex
• Date Of Birth
• Course Attempt Status
• Course Version

The eCAF Transaction Detail block contains:

• Govt eCAF ID
• eCAF Type
• Govt eCAF Status
• Census Date
• Govt eCAF Submitted Date
• Govt Last Modified Date

The following blocks are displayed for HE only:

• The Enrolment Record block contains:
  • Exported Date
  • Exported Method
  • Govt Expiry Date


• The eCAF Record block contains:
  • Imported Date
  • Imported Method


• The Revision block contains:
  • Govt Under Revision check box
  • Open eCAF for Revision check box
  • Revision Date
  • Govt Revision Submission Due Date
  • Revision Reason

The following check box is displayed for VET only:

• VSL Exported to eCAF check box

Rules/Notes:

HE eCAF data is mainly populated by the Export HE eCAF Details (STAJ2080) and Import HE eCAF Details (STAJ2090) jobs. Fields are read-only, with the exception of the following:

• Govt eCAF Status - This field can be updated from 'StudentSubmitted' to 'Deleted' by a user with the system-defined Advanced Function 'UPD-ECAF'. This function can be assigned to a user via the Maintain Person Function Grants form (SECF0062) or to a security role via the Maintain Security Function Grants form (SECF0063). The status should only be updated manually to keep Callista in sync with the Government eCAF Portal on those rare occasions when a submitted eCAF record has been manually deleted by the government.
• Open eCAF for Revision check box - This check box can be selected for an eCAF ID which is not currently under revision where the latest status is ‘StudentSubmitted’ and the current date is before, on, or within 6 weeks post, the Census Date.
• Revision Reason - A Revision Reason must be entered if the Open eCAF for Revision check box has been selected by the user.

For VSL eCAFs, the following fields are populated by the Export VET eCAF Details job (STAJ2020):

• Govt eCAF ID
• Govt eCAF Type (VSL)
• VSL Exported to eCAF check box - This field can also be unchecked/checked by the user.

A communication trigger exists on the eCAF Transaction Detail table to enable institutions to notify students of their eCAF status or remind them to re-submit a revised eCAF, for example.