STAJ2090 - Import HE eCAF Details

This job imports enrolment records and eCAF records from the Government eCAF Portal using the government's Application Programming Interfaces (APIs). It follows the Export HE eCAF Details job (STAJ2080) which exports course enrolment records for eligible students to the Government eCAF Portal.

When accessed and run from the main menu, the job will perform bulk processing based on the parameters selected on the form. The job is also called via Student Connect applications ECAF and SAHLP-PRTL to perform immediate processing for an individual when this feature is enabled for the eCAF Type in the Maintain eCAF Configuration form (ENRF02A0) (i.e. the Immediate Transfer “From Government” check box is selected).

Parameters Tab

• System eCAF Type
• Govt eCAF ID
• Person ID
• Import Enrolments check box
• Import eCAFs check box

Rules/Notes:

eCAF Types:

• The eCAF Type (HECS-HELP, FEE-HELP, FEE-HLP-NU, SA-HELP) is enabled if it has been configured to integrate with the Government eCAF Portal via ENRF02A0.

Import Enrolments check box

• If this check box is selected, the job will import enrolment records when the eCAF Transaction Detail record in the Maintain eCAF Transaction Details form (ENRF3700) has a Government eCAF Status that is not ‘StudentSubmitted’. (In the context of the eCAF system, an enrolment record describes the initial set of student data that is used to pre-populate parts of a student's eCAF application form. Once the student has submitted the application, it then becomes an eCAF record.)
• This will allow any updates to the enrolment record's status on the Government eCAF Portal to be retrieved. If the latest status retrieved is ‘StudentSubmitted’, this will then allow the eCAF to be imported if the 'Import eCAFs' check box is also selected.
• When the Person ID and Govt eCAF ID fields are not specified (i.e. the default of ‘%’ to process all records is used), the Last Enrolment Run Date stored for each System eCAF Type (a non-displayed value) will be used to retrieve Enrolment records from the Government eCAF Portal for each specified eCAF Type.

Import eCAFs check box

• If this check box is selected, the job will import eCAF records from the Government eCAF Portal.
• When called via the Student Connect applications ECAF and SAHLP-PRTL, eCAFs will be imported when the eCAF Transaction Detail record has a Government eCAF Status of ‘StudentSubmitted’.
• When called via batch processing, all eCAFs that are not yet processed and are not under revision will be imported.
• If the eCAF Type is FEE-HELP, FEE-HLP-NU or HECS-HELP, the Student Status will be derived and applied to the Student Course Attempt, which can be viewed and maintained in the Record Student Status form (ENRF3110).
• If the eCAF Type is SA-HELP, the Student Course Payment Option record for the Student Course Attempt will be updated and/or created, which can be viewed and maintained in the Maintain SA-HELP Application form (ENRF3240).
• If a Certificate of Application for a TFN document has been uploaded by the student in the Government eCAF Portal, it will be imported so it is available in the View Electronic Documents form (GENF0150).
• When an eCAF is imported, the Government eCAF Portal will be notified that the eCAF has been processed.