This job produces a snapshot of Course Applciations data recorded in the system on the date the job is run.

The administrator can select from a list of available reporting periods that have been set up in the Government Admission Snapshot Control form (STAF1360). Based on the parameters and configuration details found in Maintain Statistics Configuration (STAF1000), the process will extract data from the associated data stores and produce the snapshot records.
The snapshot tables are:

• GOVT_ADM_SNAPSHOT_APPL
• GOVT_ADM_SNAPSHOT_OFFER
• GOVT_ADM_SNAPSHOT_PREF

For information about the data in these snapshot tables, refer to Government Course Applications Snapshot Tables.

The job deletes the existing records from the snapshot tables for the matching submission, then inserts newly obtained data into those tables.

The process produces exception messages in the system log under certain conditions. These exceptions will not prevent the snapshot from completing.

This job is accessed via the main menu.

Errors and records that are not included in the snapshot, are listed in the system logs.

Related/Dependent Jobs

• STAJ5000 - transfers University Applications and Offers records to Tribal submissions for subsequent transmission to TCSI.
• STAF1360 - Maintain Admissions Snapshot Control

For more information about the Admissions Statistics process see How the Government Admissions Statistics Process Works.

The Create Government Course Applications Statistics Snapshot block contains:

Parameters

• Submission Year (LOV)
• Submission Period (LOV)
• Submission Number (LOV)

Rules/Notes:

The available submission year, period and number combinations are defined in STAF1360. The Completion Date for the Submission must not be set in that form.

Government Course Applications Snapshot process

This job produces a Snapshot of course applications data recorded in the system on the date the job is run.

Snapshots are used to provide course applications data for submission to TCSI.

Rules/Notes:

The criteria that is required for course applications records to be included in the snapshot is:

• Applications that were made via Applicant Portal and have not yet been transferred, are excluded from the snapshot.
• Only applications made for the Admission Calendar Instances recorded against the Submission Year/Period/Number parameters provided, will be considered for the Admissions Snapshot.
• Admission Course Applications for courses with a Government Course Type of 41 or 42 (cross-institutional programs) are not included.
• If the Include TAC Applications in Admission Snapshot checkbox is checked (in STAF1000), applications that have the TAC Application indicator checked will be included in the snapshot.
• If the Include TAC Applications in Admission Snapshot checkbox is unchecked (in STAF1000), applications that have the TAC Application indicator checked are excluded from the snapshot.
• Applicants with a null (not yet recorded) citizenship are to be excluded from the snapshot. Such Applications will produce an exception and be logged for reference purposes.
• Only applications that fit the following criteria are to be included in the snapshot:
  • Applicant is a domestic person (E358 not ‘4’ and not ‘5’).
  • Contain at least one preference for a Commonwealth supported place (E724) in an undergraduate award course(E310).

Exceptions Reported include:

• TAC indicator not found
• SECTOR FEE TYPE default not found
• Offer Response is NULL
• Basis for Admissions is NULL
• Unable to find a GOVT_ADM_SNAPSHOT_CTL record without a null Completion Date
• No Government Secondary Education Assessment exists for Australian Secondary Education Assessment Type so the default value of 10 has been set.
• Government Offer Response Code could not be determined and has been set to the default value of 6.
• Birth Date not set for person.  A default birth date of 01/01/1901 has been set for person.
• Gender is a value other than M, F or X.
• No information for Home Location.
• No information for basis for admission.
• The highest participation value could not be determined and has been set to 999999.
• The statistics configuration record could not be found. The Include TAC Applications value has been set to ‘N’. TAC applications will not be included.
• A default Government Admission Sector Fee Type could not be found. The default value will be set as 1 - Higher education sector Commonwealth supported place.