STA Subsystem

Statistics Subsystem

Note: Many of the help pages below will no longer be relevant when the TCSI has been implemented. For help pages relating to TCSI refer to TCSI Statistics Subsystem.

The forms, jobs and reports listed below are relevent to HE, VET, or both (i.e. cross sector).

Introduction

Forms Related to the Government Statistics Submission

Cross-sector:
- Maintain Centrelink CART Configuration Details (STAF1010)
HE sector only:
- Maintain Enrolment Statistics Snapshot Control (STAF1240)
- Reset Government Reportable Indicator (STAF1250)
- Maintain Government Snapshot Control (STAF1350)
- Maintain Government Admissions Snapshot Control (STAF1360)
- Maintain Statistics Configuration (STAF1000)
VET sector only:
- Maintain VET Enrolment Statistics Snapshot Control (STAF8000)
- VET Government Snapshot Control (STAF8005)
- Maintain VET FEE-HELP Snapshot (STAF8050)

Statistics Jobs

Cross-sector:
- Process CART Request and Create CART Response (STAJ0035)
- Create Communication Learning Scholarship File (STAJ0130)
- Create Student Load Liability File (STAJ0140)
- Create Unit of Study Completion File (STAJ0150)
- Create Revision File (STAJ1620)
- Create eCAF File (STAJ0170)
- Create Tax File Number Look Up and Revision (STAJ0190)
- Export OS-HELP External Study Loans Students Enrolment Data for eCAF (SMS to HEIMS) (STAJ2060)
- Import OS-HELP Loan Student Information (HEIMS to SMS) (STAJ2070)
HE sector only:
- Create Centrelink Files (Name and Unit) (STAJ0030)
- Create Course of Study File (STAJ0040)
- Create Commonwealth Assisted Students File (STAJ0050)
- Create Past Course Completions File (STAJ0070)
- Create Student Enrolment File (STAJ0090)
- Create Enrolment Statistics Snapshot (STAJ0100)
- Create Government Submission Snapshot (STAJ0110)
- Copy Govt Stats/Centrelink Files From Secure Area (STAJ0120)
- Create OS-HELP File (STAJ0160)
- Create SA-HELP File (STAJ0180)
- Create Government Revision Submission Snapshot (STAJ1610)
- Create Government Admissions Statistics Snapshot (STAJ0500)
- Create Government Submission Files (STAJ0510)
- Copy Government Applications and Offers Files from Secure Area (STAJ0520)
VET sector only:
- Copy Government Statistics/CentreLink Files from Secure Area (STAJ0120)
- Create VET Enrolment Statistics Snapshot (STAJ8000)
- Delete VET Enrolment Statistics Snapshots (STAJ8002)
- Create VET Government Submission Snapshot (STAJ8005)
- Create VET Government Submission Files (STAJ8800)
- VET FEE-HELP Submission Snapshot (STAJ8050)
- VET FEE-HELP Revisions Submission Snapshot (STAJ8055)
- VET FEE-HELP Government Submission Files (STAJ8850)
eCAF Configuration

Export VET eCAF Details (STAJ2020)
Import VET eCAF Details (STAJ2030)

Export VET Student Loans Student Data for Progression Survey (STAJ2040)

Import eCAF Progression Details (STAJ2050)
Export eCAF OS-HELP Details (STAJ2060)
Import OS-HELP Loan Student Information Details (STAJ2070)
Export HE eCAF Details (STAJ2080)
Import HE eCAF Details (STAJ2090)

Statistics Reports

Cross-sector:
- Enrolment Statistics Snapshot Exception Report (STAR0100)
- Government Submission Snapshot Exception Report (STAR0110)
HE sector only:
- Government Revision Submission Report (STAR1630)
VET sector only:
- VET Enrolment Statistics Snapshot Report (STAR8000)
- VET Government Submission Snapshot Report (STAR8005)

Other

Generate XML File from System Log (GENJ1100)

Forms in other Subsystems

Statistics Reference Data

Admissions Subsystem

Cross-sector:
- Maintain Admission Application Status (ADMF02A0)
- Maintain Admission Outcome Status (ADMF02F0)
- Maintain Admission Offer Response Status (ADMF02H0)
- Maintain Government Basis for Admission Type (STAF112A)
- Maintain Secondary Education Assessment Type (ADMF02W0)
- Maintain Government State Postcode (STAF112X)
- Maintain Government State Code (STAF112W)
HE sector only:
- Maintain Government Admission Application Status (STAF113B)
- Maintain Government Secondary Education Assessment Type (STAF113C)
- Maintain Government Admission Offer Response Status (STAF113D)
- Maintain Government Admission Sector Fee Type (STAF113E)
VET sector only:
- Maintain Government School Level Completed (STAF112N) uses ENRF01S0
- Maintain Government Prior Education Type (STAF112P) uses ENRF01T0

Course Structure and Planning Subsystem

Cross-sector:
- Maintain Government Course Attendance Types (STAF112B) uses CRSF1170
- Maintain Government Attendance Modes (STAF112C) uses CRSF1160
- Maintain Government Course Types (STAF1121) uses CRSF1110
- Maintain Government Fields of Education (STAF112J) uses CRSF1140
- Maintain Government Fields of Study (STAF1123) uses CRSF1140
- Maintain Government Funding Source (STAF1127) uses CRSF11B0
- Maintain Government Discipline Groups (STAF1128) uses CRSF2110
HE sector only:
- Maintain Government Special Course Types (STAF1122)
- Maintain Government Work Experience In Industry Code (STAF1134)
VET sector only:
- Maintain Government Recognition Type (STAF112K) uses CRSF11J0
- Maintain Government Occupation Type (STAF112L) uses CRSF11K0
- Maintain Government Training Provider Type (STAF112Q) uses ORGF0119
- Maintain Government Training Organisation (STAF112U) uses ORGF0141
- Maintain Government Industry Group (STAF112V) uses CRSF11N0

Enrolments Subsystem

Cross-sector:
- Maintain Government Country Codes (STAF1124) uses ENRF0120
- Maintain Government Language Codes (STAF1125) uses ENRF0130
- Maintain Government Scholarship Type (STAF1130)
- Maintain Government Scholarship Status (STAF1132)
- Maintain Government Immigration Office (STAF1135)
- Maintain Government Disability Type (STAF112Z)
- Maintain Govt Parent/Guardian Highest Edu Attainment Codes (STAF112E)
- Maintain Government Concession Types (STAF1141)
HE sector only:
- Maintain Government Student Status (ENRF0161)
- Maintain Government Aboriginal/Torres Strait Islander Codes (STAF112D)
- Maintain Government Permanent Resident Codes (STAF112G)
- Maintain Government Prior Education Codes (STAF112I) uses CRSF1110
- Maintain Government Citizenship Codes (STAF1129)
- Maintain Government Scholarship Termination Code (STAF1133)
VET sector only:
- Maintain Government Employment Category (STAF112M) uses ENRF01R0
- Maintain Government Delivery Type (STAF112O) uses CRSF11L0
- Maintain Government VET Aboriginal/Torres Strait Islander Codes (STAF112R) uses ENRF01U0
- Maintain Government Spoken English Proficiency (STAF112S) uses ENRF01V0
- Maintain Government Outcome Identifier (STAF112T) uses ASSF01P0
- Maintain Government Study Reason Identifier (STAF1131) uses ENRF01X0
- Maintain Government Predominant Delivery Mode (STAF113G)
- Maintain Government Survey Contact Status (STAF113H)
- Maintain Government USI Exemption Codes (STAF3300)

Graduations Subsystem

HE sector only:
- Maintain Government Honours Level (STAF112F)

Organisational Structure Subsystem

Cross sector:
- Maintain Government Institution Code (ORGF0115)
VET sector only:
- Maintain Government Statistical Local Area (STAF112Y)

Research Subsystem

Cross sector:
- Maintain ABS Classification Category (STAF1138)
- Maintain Government ABS Classification (STAF1139)
- Maintain ABS Classification (STAF113A)

Student Finance Subsystem

HE sector only:
- Maintain Govt Discipline Bands (STAF112H)

Closed or Decommissioned Statistics Jobs

Maintain Government Snapshot Control - (decommissioned)
Create Academic Organisational Unit File - (closed)
Create Student Contribution Liability Status File - (closed) (STAJ0060)
Create Student Load File - (closed) (STAJ0080)
Analysis of Post Census Date Changes - (Decommissioned)

Last modified on 13 September, 2023 1:19 PM

History Information

Release Version	Project	Change to Document
25.0, 25.1 & 26.0	2603 - eCAF Portal	Added jobs STAJ2080 and STAJ2090 and updated the names of jobs STAJ2020 and STAJ2030
25, 25.1 and 26	2559 - TCSI 2	Removed old Admission Statistics link
21.0.0.3, 22.0.0.1, & 22.1	2368 - OS-HELP eCAF	Added eCAF Configuration
19.1.0.3, 20.0.0.3 & 21.0.0.2	2368 - OS-HELP eCAF	Added STAJ2060 and STAJ2070
20.0.0.3 & 21.0.0.2	2340 - Compliance 2018	Added STAJ0190
20.0.0.3 & 21.0.0.2	2366 - VSL Progression	Added STAJ2040 & STAJ2050
20.0.0.2	2262 Compliance VET Student Loans	Added STAJ2020, STAJ2030
19.1.0.3 & 20.0.0.2	2262 - USI Exemptions	Added STAF3300
19.1.0.3 & 20.0.0.2	2309 - AVETMISS 8.0	Added STAF113G and STAF113H.
20.0.0.1	2262 - Compliance	Removed reference to SLE in STAJ1620.
16.1	1980 - Agent App Portal	Corrected link to ADMF02F0.
13.1	1323 - Online Help Consolidation	Converted to merged page from 12.1 Working directory, updated links.
12.0.0.3	1646 - Skills VIC FEE-HELP Reporting	Added link to GENJ1100
12.1	1636 - Callista Wiki	Merged VET Help file content into this page, and split into separate sections for each sector.
11.0.0.3, 11.1.0.3, 12.0.0.2, 12.1	1573 - University Applications and Offers Data Collection	Added Govt Admissions Statistics jobs and form names
11.1.0.0.0	1505 - E566 Derivation	Added link to Derivation of the Government Exemption Institution Code for E566
11.0.0.3	1505 - DEST 2008	Added Research Subsytem section
11.0.0.2	Cal 24748	Added Create eCAF File (STAJ0170)
9.1.0.0.0.0	1306 - CART	Added STAF1010 and STAJ0035
9.1.0.0.0.0	1230 - Compliance 2007	Update with sta_revisions_table_data and clean up TOC