Top of ENR

Index

Table of Contents

Feedback

ENRW3300 - Campus Transfer Applications

Table of Contents

• Overview
• Page Navigation
• Campus Transfer Applications List
• Campus Transfer Application Pages
• Create a Campus Transfer Application
• Manage a Campus Transfer Application
• Related Pages

Overview

Authorised staff can use ENRW3300 to create and manage Campus Transfer Applications:

• Create a campus transfer application. A student can provide an application (for example, in-person, by e-mail or phone) for staff to submit on their behalf through this page. Alternatively, students can submit an application directly using the CMPTFRAPPL application in Student Connect. Note: Applications can only be created for Student Course Attempts (SCAs) that:
  • have a status of ENROLLED, INACTIVE or INTERMIT
  • don't have a Campus Transfer Application with a system application status of DRAFT, PENDING or APPROVED and not yet applied.
• Manage a campus transfer application. Submitted applications are automatically displayed on this page, where they can be managed and assessed. An application on this page can have a system application status of PENDING, APPROVED, REJECTED or CANCELLED. (An application can also have a system application status of DRAFT in Student Connect, but these applications will not be displayed in ENRW3300 until they have been submitted by the student and have a system application status of PENDING.) Once the application has been assessed, an outcome is recorded in the system. If an application has been approved, the user can trigger the system to apply the transfer from this page – i.e. the Location Code and Attendance Mode will be updated in the SCA. However, the administrator will still need to change future units to the new campus location.

This page is accessed directly from the main menu. It can also be accessed via the Application button from the Campus Transfer Application Inquiry form (INQF1230) or when attempting to change a course offering option for a pending application via the Change Student's Course Offering Option form (ENRF4110).

Page Navigation

Page navigation from the Campus Transfer Applications List is shown in Figure 1 below:

Figure 1: ENRW3300 Navigation (each box in the diagram navigates to the relevant section on this page)

Campus Transfer Applications List

This is the 'Landing' page - a gateway to creating and managing Campus Transfer Applications. The Campus Transfer Applications List details all campus transfer applications, including applications created by students in Student Connect (except those with a system application status of DRAFT).

From this page you can:

• Search for a specific application - for more information, see the Working with Callista Lists Help page.
• Open the New Application page - to create a new campus transfer application. (See Create a Campus Transfer Application below.)
• Open a specific application - to assess or modify the application. (See Manage a Campus Transfer Application below.)

Staff can also audit the campus transfer application status across multiple applications by searching the campus transfer applications on this initial page and viewing and exporting the results to Microsoft Excel for analysis.

The Campus Transfer Application List page contains the following sections:

• Advanced Search
• Advanced Search - Add Fields
• Search Results

Advanced Search

The Advanced Search is shown initially.

Advanced Search - Add Fields

Search Results

The campus transfer application list initially displayed is pre-filtered to exclude records that are completed (i.e. applications with a status of REJECTED, CANCELLED, or APPROVED and applied).

Staff members can use the Filter Options to:

• Include Completed Applications.
• Display only Onshore/Offshore Applications - I.e. Applications for a transfer from an offshore to onshore campus or onshore to offshore campus. Derived based on the values of CAMPUS_TRANSFER_APPLICATION.CURRENT_LOCATION_CD and CAMPUS_TRANSFER_APPLICATION.NOMINATED_LOCATION_CD, mapped to the GOVT_COUNTRY_CD in custom source view CAMPUS_ADDR_GOVT_V. If one field is Australia (1101) and the other is not, then it is determined to be an offshore-onshore change.
• Display only No Assessor Applications - I.e. Applications where no Assessor has been assigned.

Campus Transfer Application Pages

The following sections describe each page (known as 'train stops') of the campus transfer application:

• Details
• Service Questions
• Documents
• Assessors
• Review

Note: * indicates the field is mandatory.

Details

Student Course Attempt Information

The following SCA information is read-only.

Student Unit Attempt Information

The following Student Unit Attempt (SUA) information is read-only. The display of this information is configurable via a resource bundle entry, so it can be removed by the institution if it is not required.

Service Questions

Campus Transfer Applications may have a number of service questions of Service Type CAMPUS TRANSFER APPLICATION specified in ENRF01Y0.

Documents

In the Documents section, staff can:

• View documents uploaded to a campus transfer application by students
• Add documents to a campus transfer application by selecting Add which will open a pop-up window
• Delete documents from a campus transfer application, with the exception of documents that have been uploaded by students

Document Types for campus transfer applications are created in GENF0100 using the CAMPUS-TFR System Document Type. The maximum file size for each Document Type is defined in GENF0100. Institutions can also specify the maximum total combined document size that students can upload to support their campus transfer application in SSFF1220.

Assessors

Assessor details are recorded in the Assessors section. Selecting Add will open a pop-up window to add a new Assessor.

Notes:

• Offshore-onshore campus transfer applications may require a minimum number of Assessors to have recorded an outcome of ACCEPT in order to approve the application, as configured in GENF4720.
• Assessor records cannot be modified if the application has been REJECTED, CANCELLED or APPROVED and applied.

Review

The Review page provides an overview of the submitted campus transfer application.

From this page, staff can:

• Review the application (including any supporting documents)
• Update the Application Status
• Apply an approved application - i.e. process the change of location code and attendance mode by selecting the Apply Transfer button (which is only available when the application has a status of APPROVED and has not yet been applied)
• View the Status History - by selecting the View Status History button (which will open up a pop-up window with the previous statuses of the campus transfer application)
• Add Staff Comments
• Add the Assessor Outcome and Comments (if they are the corresponding Assessor)

The following table provides descriptions of the fields contained in the top 'Review' block of this page. The rest of the page displays a read-only summary of the other application pages/train stops (as previously described in the above tables).

Create a Campus Transfer Application

New campus transfer applications can be created by staff on the New Campus Transfer Application page.

1. Select the New icon located above the list of records on the Campus Transfer Applications List page. The New Application Details page is displayed.
2. Enter the Person ID of the student who wants to transfer campus. To Find the Required Person ID, click the Quick Search icon located next to the Person ID field. The Search and Select Person pop-up window is displayed. For more information on how to use Search, see the Working with Callista Lists Help page.
3. Complete all remaining required fields in this page and select Next.
4. Answer any Service Questions and select Create Application and Continue to submit the application with a status of PENDING. Once the application has been submitted, the details and service question responses cannot be changed.
5. Continue through the Documents and Assessors pages, as required.

For instructions and more information, refer to the Campus Transfer Application Pages above.

Manage a Campus Transfer Application

Existing Campus Transfer Applications are accessed via a specific Application ID on the Campus Transfer Applications List page (which will navigate directly to the Review page).

Staff can perform the following actions on existing applications:

• Add Staff Comments
• View, add or delete documents - with the exception of documents uploaded by students which staff cannot delete
• Add or modify Assessor records - as long as the application has not been CANCELLED, REJECTED or APPROVED and applied
• Change the Application Status - as long as the application has not been REJECTED or APPROVED and applied
• Apply an approved application

Rules and Notes:

• Staff cannot modify application details, such as the SCA, transfer to location code and attendance mode, campus transfer effective from date, or responses to service questions.
• Only the corresponding Assessor can update the Assessor Outcome and Comments.
• Offshore-onshore campus transfer applications may require a minimum number of assessors to have recorded an outcome of ACCEPT in order to approve the application.
• For approved and applied campus transfers, the administrator will still need to change future units to the new campus location, considering factors such as Unit Offering Option availability, SUA location constraints, and institution business rules.

Related Pages

If staff only need to view applications, they can use the Campus Transfer Application Inquiry form (INQF1230) instead.

For more information regarding the the Campus Transfer Applications functionality and setup, refer to the Campus Transfer Applications Overview Help page.

Page last modified: 19 October, 2022 5:04 PM

History Information: