OneDrive for Business is your own private and secure storage area to store your files and documents in the cloud (this will eventually replace your student U:\ drive).
To Access OneDrive
To go directly to OneDrive click portal.cdu.edu.au
How to use OneDrive for Business
How do I access OneDrive?
What does OneDrive for Business offer?Is OneDrive for Business secure?What should I store in OneDrive for Business?How do I install the OneDrive for Business application on a mobile device?What are OneDrive for Business limitations?
Where can I find further help on using OneDrive for Business?
To Access OneDrive
To go directly to OneDrive click portal.cdu.edu.au
Already in Office 365?
Click the Application Icon
OneDrive for Business is a corporate alternative to using on-line storage alternatives such as Dropbox or Google Drive.
Benefits of using OneDrive for Business:
- Security - Online storage services are convenient for easy access to personal data over a variety of devices however they lack the security and encryption required to store corporate data. Data uploaded to OneDrive for Business is stored locally and have better security measures put in place to protect its contents.
- Single sign on - OneDrive for business is a corporate tool. It will synchronise with all of your CDU credentials which means that you will only need to remember the login details of your CDU account to be able to access this tool.
- Size of storage - Unlike our network shares, OneDrive for business stores your data on the cloud which means that you have access to a larger capacity of 1000GB per user as opposed to the 500MB you are currently provided (approximately 2000x more).
- Versatility - Using cloud technology, OneDrive for Business is accessible on a variety of platforms including but not limited to Apple devices, Android devices and Windows Mobile devices.
When your data is in transit, it is encrypted as data moves between you and the data centre and between the server and the data centre, which uses 2048 bit keys. However, the encryption technology applies not only when the data is moving between servers or data centres, but also when the data is at rest.
When data is at rest there are two types of encryption that are used, disk encryption and file encryption.
- At the disk encryption level, BitLocker is used to secure data
- At the file encryption level, every file is secured with its own key that uses Advanced Encryption Standard (AES) with 256-bit keys and is Federal Information Processing Standard (FIPS) 140-2 compliant.
For a more detailed explanation, please refer to Microsoft's explanation of the Security Surrounding OneDrive for Business.
Your OneDrive for Business should be thought of as your ‘home drive’ and used to store your own data or a working area for unreleased CDU data.
Once work has been completed or finalised, it should be moved the appropriate area on the corporate drives. It should not be used for the permanent storage of CDU business data.
In due course, the U:\ drive service will cease to be offered and students will solely use OneDrive .
For a more detailed representation of where you should store your files, please refer to our page on Data Storage.
Please note: Your account/access ceases along with employment/enrolment. Once your account with CDU (staff/students) ends, your OneDrive for Business account and associated data will be removed. It will be your responsibility to make sure that you have a copy of your files prior, as once removed these files can no longer be recovered by CDU.
Microsoft OneDrive for Business is also offered on most smart devices.
These are Microsoft imposed limitations. If any of these file types are critical to your work, study, or research, please let ITMS know and we will work with you to determine the best solution.
There are certain types of file extensions that cannot be uploaded to OneDrive for Business:
In addition to this, OneDrive for Business will not accept any files with these characters in the filename:
" # % * : < > ? / \ |
As OneDrive for Business is a Microsoft product, Microsoft provide plenty of training information. See below for some links to get you started.
- What is OneDrive for Business?
- Share files in OneDrive for Business
- Store files in OneDrive for Business
- Share documents or folders in Office 365
Lynda.com has a "OneDrive for Business Essentials" course which last 54 minutes and 16 seconds.
You can watch the entire course or just the short video you need.
- Signing in to OneDrive
- Syncing OneDrive
- Working with OneDrive via the web or the client app
- Uploading files and folders
- Renaming, copying, downloading, and deleting files
- Using OneDrive with Microsoft Office
- Sharing files
- Working on files simultaneously with co-workers
How to use the OneDrive Sync Client
OneDrive for Business Sync Client can be installed on your computer to keep a set of folders (which you decide) synchronised with the corresponding set in OneDrive.
How do I install the OneDrive for Business Sync Client on a CDU PC?
How do I install the OneDrive for Business application on my Windows PC?How do I install the OneDrive for Business application on my Mac?How do I connect my OneDrive Sync Client to my OneDrive?
How do I change what is sync'd by the OneDrive Sync Client?
How do I change where the Sync Client stores my OneDrive files on my computer?
How can I restore files that are accidently deleted?
Note: OneDrive Sync client cannot be installed on CDU Student computers in computer labs or the library.
1. Open Application Catalogue and search for OneDrive then click the install button.
2. Click Yes when it asks if you are sure you want to install the application.
3. Wait for the application to download and install.
4. Once installed a cloud will appear on your taskbar.
5. You will also get two folders appear in your favourites.
The "OneDrive - Charles Darwin University" is the 1 TB storage available from CDU.
The "OneDrive - Personal" is if you have signed up for a personal OneDrive and is not related to CDU.
6. On the location where these are stored you will see.
Note: The personal folder does not have "- Personal" appended to the name.
If you're running Windows 10 or Office 2016, or if you’ve signed into the OneDrive sync client with a Microsoft account (for example, email@example.com), skip to Get started in Windows.
The Mac OneDrive Sync Client is available here.
Supported Operating System is Mac OS X 10.9 and higher.
Once installed (as above) you then need to connect the Sync Client to your OneDrive for Business account
1. Type your CDU email address and click Sign in
2. You will then be taken to Office 365 to sign in.
3. Office 365 will recognise you are at CDU and redirect you to the CDU login. Type in your CDU email address and password then click "Sign in"
4. Click Next
Note At this point you can change the location that the OneDrive Sync client will use on your local computer. This needs to be an empty folder on the drive you have selected.
If you have a second hard drive or an external hard drive you can use this. You cannot use a network location such as your H drive.
5. Next you will be asked to choose which folders on your OneDrive for Business you want to sync to your computer.
You can also see how much free space is available on the location you choose above earlier.
(Probably your C: drive, the example below is an external hard drive E:)
6. Your OneDrive for Business Sync client is now ready to use.
To change what is sync'ed to your computer do the following
1. Right click on the blue cloud on the Taskbar.
2. Select Settings.
3. Select "Choose folders"
4. Remove or add a tick to the folders you wish to be removed or added to the sync with OneDrive.
To change the location of where the OneDrive Sync Client stores your OneDrive files on your computer.
1. Right click on the OneDrive cloud icon on your Taskbar
2. Select Settings
3. Click "Unlink OneDrive"
4. Wait while this process occurs.
Then add OneDrive back again this time choosing a new location.
Note: Be aware that the old location will still have a copy of the OneDrive files and these will need to be deleted manually
If you accidently delete files on your OneDrive Sync folder a copy is moved to the recycle bin on your local computer. The copy on OneDrive is moved to the OneDrive recycle bin and is keep there for 30 days.
If you empty the recycle bin on the local machine the copy in the OneDrive recycle bin still remains.
The OneDrive recycle bin can be accessed from the OneDrive web interface.