Purpose

The process copies Government Statistics extract files from a secure directory to a directory where users can access them.

SubSystem

Statistics

This job copies Government Statistics extract files from a secure directory to a directory accessible by users. The secure directory and the user directory are specified by the 'KEEP' and 'USER' environment variables respectively. (Refer to your system administrator.)

The process to copy files to/from a secure area applies to both HE DEEWR reporting and VET FEE-HELP reporting.

Run Details

This job is run in batch mode only.

It would be run when access to the output files produced by the extract jobs is required. This is typically for:

• Loading these files into HEPCAT
• Extracting information for 'in-house' statistics

 This job is accessed via the main menu.

The Copy Govt. Stats/Centrelink files from secure area block contains:

Tab

Parameters

• Submission Period
• Submission Number
• File Type
• Extract Files

Leave the Extract Files parameter values as ALL to copy all files for a submission (including VET Fee-Help files) , or enter specific file types separated by a space to copy just those files (e.g. LL EN SS).

Rules/Notes:

All parameters are mandatory.

Job parameters are used to:

• Identify files based on a Submission Period and a Submission Number for which the files are to be copied (up to 999). The file extension for DEEWR files is .AXNNN. The X represents the Submission Period. Either 1 (1/1 to 30/6) or 2 (1/7 to 31/12). The NNN represents the Submission Number. For example, 1.
• Elect to transfer either all files, or particular files by specifying one or more file types. Multiple file types are specified by listing the required codes separated by spaces (e.g. LL EN SS). File Types are:

  DEEWR files:

• LL - Student Load/Liability file
• EN - Student Enrolment file
• SS - Commonwealth Learning Scholarship file
• CU - Student Unit of Study Completions file
• CO - Course of Study file
• PS - Past Course Completions file
• DU - Student Contribution Due file
• OS - OS-HELP
• RO - Revised OS-HELP file
• PO - Electronic Commonwealth Assistance Form file
• VLL - Student Load/Liability file
• VRL - Revised Student Load/Liability file
• VEN - Student Enrolment file
• VCU - Unit of Study Completions file
• VCO - Course of Study file
• VCC - Course Completions file
• VDU - Commonwealth Assisted Students file
• VRD - Revised Commonwealth Assisted Students file
• VPO - Electronic Commonwealth Assistance Form file
• VSR - Revisions file

Centrelink files:

• CU - Centrelink Unit
• CN - Centrelink Name