Enrolments Subsystem

Introduction

• Enrolments Introduction
• The Pre-Enrolment Process
• Understanding Enrolments
  • Recording, Maintaining and Using Enrolment Reference Data
  • Enrolment Sessions, and Controlling Access to Enrolment Functions
  • Record and/or Confirm Enrolments - The Enrolment Process
  • Management of Existing Enrolments
  • Student Load Structure and Management
  • Managing Unit Discontinuation
  • Enrolment Jobs
• Enrolments Glossary

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Components of this Subsystem

• Record Enrolments (ENRF3000)
• Person Details (ENR3000e)
• Session Details (ENR3000a)
• Student Course Attempt (ENR3000b)
• Student Unit Attempt (ENR3000c)
• Course and Unit Discontinuation (ENR3000g)
• T-list Items in the Student Unit Attempt Screen (ENR3000C) of the Record Enrolments Form (ENRF3000) (ENR3000h)
• T-list Items in the Student Course Attempt Screen (ENR3000B) of the Record Enrolments Form (ENRF3000) (ENR3000j)
• Forms Accessed by Navigation Buttons in the Record Enrolments Form (ENRF3000) (ENR3000k)
• Unit Rule Validation (ENR3000m)
• Processes Invoked in the Record Enrolments Form (ENRF3000) (ENR3000n)
• Pre-Enrolment Process (Top Block of ENRF3000 - Record Enrolments) (ENR3000pre)
• Enrolments Codes - for Prior Education Fields (enrcodes)
• Unit Rules Todos (enr_rules_todos)

Enrolment Detail Forms  

• Maintain Alternate Person Identifiers (ENRF3010)
• Maintain Person Aliases (ENRF3020)
• Maintain Person Address Details (ENRF3030)
• Maintain Person Disability Details (ENRF3040)
• Maintain Person International Details (ENRF3050)
• Maintain Person Statistical Details (ENRF3060)
• Maintain Person Notes (ENRF3070)
• Maintain Student Course Attempt Notes (ENRF3080)
• Maintain Student Unit Attempt Notes (ENRF3081)
• Maintain Student Unit Set Attempt Notes (ENRF3082)
• Maintain Person Services (ENRF30C0)
• Record Student Status (ENRF3110)
• Maintain SA HELP Application (ENRF3240)
• Maintain Student Unit Set Attempt (ENRF3252)
• Inquire on Person Image (ENRF3510)
• Maintain Student Course External Study Loan (ENRF3900)
• Change Students Course Offering Option (ENRF4110)
• Process Course Transfer (ENRF4150)
• Maintain Student Course Intermission (ENRF4160)
• Record Special Requirements (ENRF4300)
• Maintain Student Course Attempt Administration Details (ENRF5F00)
• Maintain Student Course Attempt Enrolment Steps (ENRF5F10)
• Maintain Basic Person Encumbrance Detail (ENRF6310)
• Maintain Person Encumbrance Effects (ENRF6320)
• Maintain Student Course Attempt Promotional Discount (ENRF3260)
• Find Address (ENRF3032)
• Maintain VET Person Statistics - VET only (ENRF3090)
• Maintain SCA Load Variation Details (ENRF3200)
• Maintain Student Appeal (ENRF3210)
• Maintain Student Bank Account Details (ENRF3400)
• Maintain Student Course Attempt Delivery Details - VET only (ENRF3600)
• Waive Course Enrolment Rules (ENRF4170)
• Waive Unit Enrolment Rule (ENRF4180)
• Maintain Student Activity Allocation (ENRF4200)
• Maintain Student Activity Group Allocations (ENRF4250)
• Maintain Joint Degree (ENRF4310)
• Maintain Person Concession Details (ENRF32Y0)
  

Processes

• The Pre-Enrolment Process

Jobs

• Bulk Rule Check - Students With 'To Do' Entries (ENRJ0010)
• Bulk Enrolment Rule Check without Todo (ENRJ0011)
• Rerun Previous Bulk Enrolment Rule Check (ENRJ0012)
• Elapsed Student Unit Set Attempts (ENRJ0013)
• Create Units Over Quota File (ENRJ0020)
• Rollover Load Calendar Details (ENRJ01K0)
• Set Student Unit Attempt Outcome Override Date (ENRJ0100)
• Student Course Attempt Lapse Process (ENRJ05E0)
• Batch Address Verification Request (ENRJ3032)
• Batch Address Verification Results - (ENRJ3033)
• Batch Pre-enrolment Process (ENRJ3100)
• Enrolment Form Extract Creation (ENRJ3161)
• Write Enrolment Form Extract to Server (ENRJ3164)
• Students Unable to Complete Crs By eCoE End Date (ENRJ3200)
• Bulk Course Offering Option Transfer (ENRJ4420)
• Bulk Unit Offering Option Transfer (ENRJ4500)
• Bulk Unit Enrolment/Discontinuation Process (ENRJ4600)
• Bulk Allocation of Students to Activities (ENRJ4700)
• Delivery Group Notice Extract Creation (ENRJ4900)
• Student Course Attempt Update (ENRJ5100)
• Create Unit Enrolment Statistics (ENRJ6100)
• Person Concession Details Extract (ENRJ6150)
• SCA Funding Source File (ENRJ6160)
• Confirmation of Enrolment Notice Extract (ENRJ8500)
  

Reports

• Student Course Attempt Future Discontinuation Report (ENRR08A0)
• Bulk Rules Check Exception Report (ENRR08C0)
• Bulk Rules Check Exceptions File (ENRR08C1)
• Invalid Tax File Number Report (ENRR08D0)
• Academic Encumbrance Report (ENRR08F0)
• Statistical Details Exception Report (ENRR08G0)
• Correspondence Address Quality Check Report (ENRR08H0)
• Report To Identify Double IDs (ENRR08J0)
• Course Discontinuation/Intermission Letter Report (ENRR08K0)
• Student Termination Letter (ENRR08L0)
• Academic History (ENRR08M0)
• Course Attendance Summary (ENRR0810)
• Unit Enrolment Summary Report (ENRR0820)
• International Student Enrolment Detail Report (ENRR0830)
• Student Current Enrolment Report (ENRR0860)
• Students Due To Enrol/Re-Enrol Report (ENRR0870)
• Student List Report (ENRR0880)
• Student List - Unit Report (ENRR0890)
• Batch Pre-Enrolment Process (ENRR3100)
• Training Plan Template Report (ENRR9000)
• Person Training Plan Report (ENRR9010)

Process Forms

• Load Tax File Number File (ENRF5B20)
• Merge Person With Two IDs (ENRF5900)

Government Reference Forms

• Maintain Government Country Codes (STAF1124)
• Maintain Government Language Codes (STAF1125)
• Maintain Government Citizenship Codes (STAF1129)
• Maintain Government Aboriginal/Torres Strait Islander Codes (STAF112D)
• Maintain Government Permanent Resident Codes (STAF112G)
• Maintain Government Prior Education codes (STAF112I)
• Maintain Government Student Status (ENRF0161)

Enrolments Reference Forms

• Enrolments Configuration (ENRW0210)
• Maintain Administrative Unit Statuses (ENRF0110)
• Maintain Country Codes (ENRF0120)
• Maintain Language Codes (ENRF0130)
• Maintain Citizenship Codes (ENRF0140)
• Maintain Aboriginal/Torres Strait Islander Codes (ENRF0150)
• Maintain Parent/Guardian Highest Edu Attainment Codes (ENRF0160)
• Maintain Student Status (ENRF0162)
• Maintain Unit Discontinuation Date Criteria (ENRF0170)
• Maintain External Study Loan Status (ENRF0180)
• Maintain External Study Loan Scheme (ENRF0185)
• Maintain Enrolment Categories (ENRF0191)
• Maintain Enrolment Category Procedure Detail (ENRF0192)
• Maintain Enrolment Category Procedure Step Elements (ENRF0193)
• Maintain Disability Types (ENRF01A0)
• Maintain Person ID Types (ENRF01B0)
• Maintain Permanent Resident Codes (ENRF01C0)
• Maintain Suburb Postcodes (ENRF01D0)
• Maintain Enrolment Method Types (ENRF01E0)
• Enrolment Calendar Configuration (ENRF01F0)
• Maintain Discontinuation Reason Codes (ENRF01G0)
• Maintain System Enrolment Step Access (ENRF01H0)
• Maintain Person Note Types (ENRF01J0)
• Maintain Load Calendar Structure (ENRF01K0)
• Maintain Titles (ENRF01N0)
  Maintain Enrolment Note Types (ENRF01O0)
• Maintain System Course Attempt Status (ENRF01P0)
• Maintain System Unit Attempt Status (ENRF01Q0)
• Maintain Participation Type (ENRF01W0)
• Maintain Services (ENRF01Y0)
• Maintain Contact Types (ENRF01Z5)
• Maintain System Encumbrance Effect Type (ENRF6100)
• Maintain Encumbrance Types (ENRF6200)
• Maintain Student Welfare Arrangements (ENRF3250)
• Maintain Type of Stay (ENRF0141)
• Maintain Load Variation Type (ENRF3220)
• Maintain Load Variation Reason (ENRF3230)
• Maintain Prior Educational Achievement Recognition (ENRF01M0)
• Maintain Survey Contact Status (ENRF0125)
• Maintain Concession Type (ENRF02T0)
• NZ HELP Eligibility Assessment Statuses (ENRF0163)
• Maintain Prior Educational Achievement Recognition - VET only (ENRF01M0)
• Maintain Employment Category - VET only (ENRF01R0)
• Maintain School Level Completed - VET only (ENRF01S0)
• Maintain Prior Education Type - VET only (ENRF01T0)
• Maintain VET Aboriginal Torres Islander Codes - VET only (ENRF01U0)
• Maintain Spoken English Proficiency - VET only (ENRF01V0)
• Maintain Study Reason Identifier - VET only (ENRF01X0)
• Maintain Attendance Recording Method - VET only (ENRF01Z0)
• Maintain Person Prior Education - VET only ENRF30A0)
• Maintain Student Unit Attempt Participation - VET only (ENRF30B0)

Associated Reference Forms

• Maintain Visa Types (ADMF0220)
• Maintain Address Types (ORGF0116)
• Maintain Attendance Types (CRSF1170)
• Maintain Special Requirements (CRSF4110)
  

Course Intermission and Discontinuation Applications

• Discontinuation and Intermission Application Status (ENRW0200)
• Assessor Outcome Statuses (ENRW0220)
• Discontinuation and Intermission Applications (ENRW3400)
• Enrolment Configuration (ENRW0210)
• Maintain Service Responses (ENRF01Y5)

Training Plans

Note: For a list of 'Training Plan' help pages go to Apprentice Management.

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Callista ADF Overview Pages

These help pages give general information for Callista ADF pages.

• Callista ADF Screen
• Callista ADF Menu
• Working with Callista Lists
• Selection Popups
• Access Keys
• Page Terms

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Last Modified on: 16-Aug-2019 2:28 PM

History Information

Release Version	Project	Change to Document
19.1.0.3 & 20.0.0.2	2309 - AVETMISS 8.0	Added ENRF0125.
19.0.0.3 & 19.1.0.2	2229 - Promotional Discount Tuition Fees	Added ENRF3260
17.0.0.3, 17.1.0.2 & 18.0.0.0	2078 VU- HESG	Added ENRF01M0
15.0	1722 - Transform 10g to 11g	Corrected title for ENRW0220. Updated link to ENRW3400, added ENRW0210.
13.1	1323 - Quality Improvement	Updated Introduction section
13.1	1665 - Record Welfare Details for Younger International Students	Added ENRF0141 and ENRF3250.
11.1.0.0.0.0	1354 - Discontinuation and Intermission	Added section on Course Intermission and Discontinuation applications and ENRW0210
11.0.0.3	1618 - SA Fee - HELP	Maintain SA HELP Application (ENRF3240)
10.0.0.0.0.0	1232 - Revisions to Bulk Enrolment Rule Check	Added ENRJ0011, ENRJ0012, ENRJ0013, ENRJ0020 and Unit Rules Todos.
9.1.0.0.0.0	1222 - Contact Address Application	Added ENRJ3033, ENRF30C0 and ENRF01Y0